Administrative Assistant; Programs

Keep the Center Running Behind the Scenes.

Strong organizations run on strong administrative support and that's where you come in. As an Administrative Assistant, you'll provide the technical and clerical backbone that keeps your department organized, on schedule, and compliant, while lending a hand on special projects and supporting other teams across the Center.

This is a role for a detail-oriented multitasker who takes pride in accuracy, communicates clearly, and keeps everything moving the kind of person a whole team comes to rely on.

Why Join Us? Make a Real Impact!

Job Corps is a transformative program that provides education, vocational training, and career readiness to young adults. In this role, your organization and follow-through keep the Center's operations running smoothly freeing staff to focus on students and helping the whole team deliver on its mission.

What You'll DoProvide Administrative & Clerical Support Conduct research, prepare statistical reports, and handle information requests. Perform core clerical functions maintaining required documentation, sorting and distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings and make travel arrangements as necessary.

Manage Deliverables & Communications Ensure timely submission, logging, and tracking of all Center contract deliverables, requests, reports, and correspondence. Draft, write, and proof correspondence, taking responsibility for the quality of internal and external communications with the Corporate Office, the Department of Labor, and outside organizations.

Maintain Systems & Center Communications Maintain Job Corps/Company systems and libraries (which may include CIS, OA, CTS, CSSR, SMR, ABRA, MAS
200, FMS, eRequester, School Dude, the PRH, JC Program Instructions and Information Notices, Regional directives, and SOPs). Prepare, coordinate, and distribute the Center's weekly newsletter gathering articles and highlights from staff and prepare and distribute meeting minutes. Keep your area organized, clean, safe, and conducive to student and staff success.

Uphold Standards & Collaborate Follow all integrity guidelines and ensure no manipulation of student data. Produce thorough, timely, accurate work; mentor and model the Career Success Standards; communicate clearly; resolve problems with sound judgment; partner with staff across all departments; and accept direction from the Center Director, Duty Officer, or Shift Manager including other duties as assigned.

What You'll Bring Required High  School Diploma or equivalentA minimum of three (3) years of secretarial or administrative support experience

Computer literacy and proficiency in the Microsoft Office suite

Preferred

Degree or certification from an accredited or relevant certified training program or school

Benefits & Perks Several of the benefits below are fully sponsored by Adams and Associates, while others include company contributions to help offset costs. Details regarding coverage and contribution amounts will be provided during onboarding.

Employee Stock Ownership Plan (ESOP)
Matching 401(k)
Comprehensive Medical, Dental, and Vision Insurance Prescription Drug Coverage Flexible Spending Accounts (Health and Dependent Care)
Life and Disability Insurance Paid Vacation and Holidays Employee Discount Programs Employee Assistance Program (EAP)
Additional Voluntary Benefits About UsAdams and Associates is a 100% employee-owned company that has helped young adults build brighter futures since 1990. As one of the nation’s largest Job Corps operators, our 2,000+ employee-owners turn potential into opportunity recognized by Newsweek as one of America’s Greatest Workplaces for Parents & Families.

The Brunswick Job…