Conference Center Technician

Our outstanding teachers, support staff members and leaders are top-notch educators whom others seek to emulate, and quite simply – we would like for you to consider joining us.

Participates in all efforts to publicize promotion of services and events at the Career and Technical Center vides secretarial support to the area of Professional Development. Performs moderately complex work within established procedures and standard practices. Work is performed under general supervision and requires coordination with others. Some specialized knowledge of the department's function and leadership initiatives is required. Contacts are made at all organizational levels within and outside the department.

Plans, organizes, coordinates and facilitates all events; schedules and maintains communication with participants.

• Provides daily management of events held at Thomas R. Fulghum Conference Center:
  • Reserves all meeting spaces for the conference center, maintaining the reservations process;
  • Coordinates logistics with all departments to ensure set‑ups are handled properly and efficiently;
  • Develops business opportunities for the Career and Technical Center by meeting with potential clients, conducting tours and open house events.;
• Performs secretarial and administrative work required to ensure the efficient operation of the office, to include composing correspondence, preparing reports, ordering supplies and filing.
• Assists building visitors, handles telephone calls and mail.
• Responds orally and in writing to inquiries from within and outside the school system and directs calls to appropriate resources. Refers non-routine matters to the Coordinator of Professional Learning.
• Maintains appointment calendars and schedules meetings.
• Coordinates logistics for meetings, such as arranging rooms, equipment and materials.
• Establishes and maintains positive working relationships with other offices, schools and outside agencies.
• Plans and coordinates all arrangements necessary to execute special events for the Conference Center, including logistical set‑up and volunteer coordination.
• Organizes special events, developing and monitoring event timelines and ensure deadlines are met.
• Schedules necessary support staff for each event, including but not limited to custodial staff, parking lot attendants, AV techs, and law enforcement officers.
• Provides direction and roles to the custodial staff the day of the event.
• Maintains an ongoing AM, PM, and weekend schedule for conference center staff to ensure each event has proper assistance.
• Coordinates the reservations for various events.
• Schedules and conducts walkthroughs and meetings to provide assistance during the event planning process.
• Oversees setup and breakdown of the conference center rooms by working directly with custodial staff.
• Attends events as a host/hostess and representative of Chesterfield County Public Schools to ensure setup and technology needs have been met..
• Provides audio and visual support to all events, i.e. projection systems, microphones, and wifi accessibility.
• Designs and develops suggested layouts through Social Tables Software to accommodate each event’s individual needs, guest counts, and logistical details.
• Maintains room signage along with TV monitors for the conference center.
• Performs other duties as assigned.

Responsible for collaborating with the Coordinator of Professional Learning to review and allocate money to support the needs of the Conference Center.

Prepares reports at the request of the Coordinator of Professional Learning.

Computer, fax and copier, sound/lighting system.

Vendors, service contractors, local business…