RFP Analyst

The Opportunity

The RFP Analyst plays a key role in helping Avantor win contracts. This role is responsible for preparing, coordinating, and managing bids, tenders, or proposals in response to requests for proposals (RFPs), requests for quotations (RFQs), or other procurement solicitations. The role oversees the entire bid process from start to finish.

• Education:
  
  Bachelor’s degree or equivalent training in business, marketing, or sales, or comparable work experience.
• Experience:
  
  3–5 years in bid or proposal management, sales, or procurement.
• Skills:
  
  Advanced proficiency in Excel; advanced proficiency in Microsoft Word and strong overall Microsoft Office skills.

• Strong experience working with RFPs and communicating with all levels of management.
• Experience in project management.
• Knowledge of contracts/legal language.
• Use of RFP evaluation tools and support of proposal writing with AI tools.

• Serve as the primary partner to Sales Management on strategic RFPs, collaborating across teams and managing complex deadlines to ensure accurate, complete, and timely submissions.
• Support profitability goals and coordinate closely with global team members.
• Review, prepare, and process global and high‑profile complex formal RFPs.
• Assess requirements and compliance guidelines of RFPs.
• Facilitate RFP kick‑off calls and additional implementation calls with business owners and leadership.
• Coordinate response material from all pertinent parties and departments (Sales, Contracts & Pricing).
• Cross‑reference product matches to provide equivalent or alternative product solutions to the customer.
• Reconcile pricing and units of measure for final document presentation.
• Create and manipulate large data sets within Excel (V‑Lookup, Pivot Tables, etc.).
• Analyze complex RFPs with account owners to ensure margin protection and compliance upon contract award, compiling and manipulating historical data.
• Ensure critical RFP deadlines are met and submissions are complete and error‑free.
• Contact customers and vendors to collect information and respond to inquiries when necessary.
• Monitor RFP/Bid mailbox and serve in a triage role, assigning tasks to the appropriate person.
• Act as liaison and support for associates in the Coimbatore office handling daily Bid workload.
• Work closely with the Contracts team regarding legal matters and advise the team accordingly.
• Utilize Microsoft Teams to record daily RFP and Bid activity.
• Assist with training of new Bid Coordinators on RFP process and Excel skills.
• Perform other duties as assigned.

• Strong verbal and written communication skills.
• Thorough attention to detail.
• Good decision‑making and organization skills.
• Ability to work effectively cross‑functionally within a large organization.
• Initiative and a proactive attitude.
• Excellent interpersonal skills.
• Strong organizational and time‑management skills to prioritize tasks and meet deadlines.
• Ability to work independently and as a team player.
• Proven business acumen with an understanding of RFP process, business language, and terms.
• Analytical mindset.

Pay Transparency:
The expected pre‑tax pay for this position is $62,500.00 – $. Actual pay may differ depending on relevant factors such as prior experience and geographic location.

Avantor offers a comprehensive benefits package including medical, dental, and vision coverage, wellness programs, health savings and flexible spending accounts, a 401(k) plan with company match, and an employee stock purchase program. Employees also receive 11 paid holidays, accrue 18 PTO days annually, are eligible for volunteer time off and 6 weeks of 100% paid parental leave (except in states that offer paid family leave).

We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at r and let us know the nature of your request and your contact information.

Requests for accommodation will be considered on a case‑by‑case basis.