Ballot & Voting Systems Program Manager​/Corporations, UCC Anticipated

Department: Secretary of State / Corporations, UCC & Commissions (Anticipated Vacancy)

Division: Elections

Location: Augusta

Schedule: Monday - Friday, 8:00 a.m.

- 5:00 p.m.

Grade: 26 (Confidential)

Salary: $62,129.60 - $87,817.60 annually

Closing Date: June 18, 2026

The Department of the Secretary of State, Bureau of Corporations, Elections and Commissions is seeking an enthusiastic, talented and resourceful person for the anticipated vacancy of a Ballot & Voting Systems Program Manager (Public Service Coordinator
1) located in Augusta, ME. This position will manage the ballot creation and voting systems program for the Division of Elections. The hours of this position are Monday through Friday, from 8 a.m. to 5 p.m. in office (not remote) and periodic overtime during peak election periods.

• Nonpartisanship: Commitment to non-political, bias‑free work to ensure trust, transparency, and fair election administration.
• Team
  
  Collaboration:
  
  Ability to work effectively within a team, contributing to shared goals and helping others succeed.
• Communication
  
  Skills:
  
  Clear and effective communication with colleagues, management, and stakeholders to ensure alignment and clarity.
• Adaptability: Willingness and ability to adapt to changing priorities, processes, and technologies.
• Problem‑Solving: Strong critical thinking skills to identify issues and propose innovative solutions.
• Attention to Detail: A focus on accuracy and thoroughness in completing tasks and managing responsibilities.
• Professionalism: Maintain a positive and respectful work environment through thoughtful, courteous interactions.

• Emotional Intelligence: Ability to understand and connect with others, showing empathy while maintaining professionalism and accountability.
• Conflict Resolution & Feedback: Skill in managing difficult situations and offering constructive feedback with tact and respect.
• Time Management: Strong organizational and multitasking abilities to balance various responsibilities effectively.
• Commitment to Excellence: Dedication to achieving high standards in service delivery and personal work performance.
• Continuous Improvement: A mindset focused on improving processes, learning new skills, and supporting team development.

• Oversee ballot design and layout for all paper and accessible ballot formats for all federal, state, and county candidate elections and statewide referenda.
• Assist municipalities with employing best practices in local ballot design.
• Develop and oversee pre‑election testing for each election at both the state and municipal levels.
• Coordinate the maintenance of all voting‑related equipment and work with municipalities on equipment security and proper use, storage and maintenance.
• Assist with special projects, including new equipment rollouts. Work with selected vendor partners to develop implementation plans for new equipment deployments including appropriate asset tracking of all units.
• Assist with the procurement, deployment and maintenance for the voting tabulation systems and accessible ballot marking devices as well as absentee ballot drop boxes and ballot security storage containers.
• Collaborate with the Program Manager of Election Audits and Training to assess the training needs of individual election officials and municipalities on the use of voting systems and equipment.
• Develop manuals, brochures, pamphlets, and informational materials to inform and educate municipal officials and members of the public regarding the use of voting systems and equipment.

• Knowledge of applicable federal and state laws, rules and regulations governing elections and voter registration, including but not limited to the Maine Constitution, Title 21‑A, Title 30‑A, the National Voter Registration Act, the Uniformed and Overseas Citizens Absentee Voting Act and the Help America Vote Act, and best practices related to these laws and programs.
• Knowledge of the Voluntary Voting System Guidelines Version 2.0 and the best practices for ballot design and layout.
• Knowledge of the State procurement system and drafting Request for Proposals…