Position Management Specialist II

Summary

Performs advanced technical and lead-level duties in support of position management operations, organizational structure maintenance, and Human Resources Information Systems integrity. Provides functional oversight, quality control, and process improvement leadership for position key coding activities; serves as a technical resource and primary point of escalation for complex position management transactions; coordinates cross-functional initiatives; and directly supervises the Position Management Specialist I.

• Any combination of education and experience equivalent to a bachelor's degree in business, finance, human resources, public administration, or a related field.
• Four (4) years of progressively responsible experience in HRIS systems, position control, database management, employee processing workflows, or a closely related field.
• Demonstrated experience leading or coordinating the work of others in a technical or HR operations environment.
• Advanced degree(s) beyond the minimum degree requirement in a relevant field may be considered in lieu of some experience.
• Knowledge of school division policies, procedures, and regulations governing position management and HRIS operations.
• Knowledge of HRIS software architecture and how organizational structure integrates with performance evaluation, timekeeping, and benefits applications.
• Proficiency in the use of technology, including advanced skill in Microsoft Excel, Access, and HRIS query tools.
• Ability to analyze, reconcile, and accurately manipulate large and complex data subsets.
• Ability to plan, assign, review, and coordinate the work of others in a technical HR operations environment.
• Ability to develop and deliver subject matter expert guidance, training, and procedural documentation.
• Ability to identify process gaps, recommend solutions, and lead implementation of operational improvements.
• Ability to establish and maintain effective working relationships across multiple offices and organizational levels.
• Ability to communicate clearly and concisely, both orally and in writing, including for professional leadership audiences.

• Bachelor's degree in human resources, information systems, business administration, or a related field.
• Experience with enterprise HRIS platforms.
• Experience developing or delivering procedural training and documentation.
• Experience in a K-12 or public sector HR environment.

• Provides division wide lead-level support for all aspects of position management, serving as the primary point of escalation for complex, sensitive, or non-routine transactions.
• Supervises and provides day-to-day functional oversight of the Position Management Specialist I, including task assignment, workflow prioritization, quality review, and performance feedback.
• Utilizes advanced HRIS access to create, modify, and audit position keys associated with reclassifications, fully funded and traded position changes, work schedule changes, and organizational restructuring actions; reviews Specialist I work product for accuracy and compliance prior to finalization.
• Designs and maintains complex database queries and ad hoc reports to support data integrity audits, organizational analysis, and leadership reporting needs; develops standardized query templates for use by the broader position management team.
• Conducts comprehensive audits of current and historical position transactions, identifying systemic data integrity issues, policy noncompliance patterns, and processing gaps; recommends and implements corrective actions.
• Leads the use add-ins of software programming to export, transform, and load large datasets for school-based and central office organizational structure updates; troubleshoots data anomalies and processing errors.
• Reviews and analyzes position grades, job specifications, and supervisor structure assignments to verify alignment with performance evaluation workflows and time and attendance authorization; escalates discrepancies for resolution.
• Coordinates cross-divisional collaboration with the Offices of Benefits Services, Budget Services, and Talent Acquisition & Management to ensure that classification actions, authorized FTE movements, and organizational changes are fully documented, authorized, and closed out in HRIS.
• Develops and maintains documentation for position management processes, standard operating procedures, and internal training materials; delivers training and guidance to the Position Management Specialist I and school-based and central office staff.
• Leads or co-leads process improvement initiatives, identifying operational challenges and recommending solutions to improve accuracy, efficiency, and compliance across position management workflows.
• Supports IT with HRIS development, upgrade, and testing initiatives related to position management transaction processing and recordkeeping; serves as a functional subject matter expert for system enhancements.
• Ensures compliance with recordkeeping…