Event and Marketing Coordinator

The Laurentian Chamber of Commerce is the voice for business on Minnesota's eastern Mesabi Iron Range, serving the Quad Cities and surrounding communities. We support business development, retention, and expansion through advocacy, education, networking events, and strong community partnerships to help local businesses grow and the region thrive.

Our mission is to promote business through education and advocacy to advance the prosperity of the region. Members rely on us for connection, resources, and a strong collective voice with local and state leaders.

We're also proud to lead a Main Street program supporting downtown revitalization in Eveleth, Gilbert, Mountain Iron, and Virginia.

As our region pursues renewed growth, the Chamber is actively evolving to meet new opportunities. Through collaboration, innovation, and a strong commitment to our communities, we are working every day to support a thriving and resilient regional economy.

We're seeking a detail-oriented, people-loving multitasker to serve as our next Event & Marketing Coordinator. This is a highly visible role supporting both the daily operations of the Chamber office and the execution of member events, programs, membership, and communications. If you're energized by community, love planning events, and thrive in a fast-paced, mission-driven environment, we want to hear from you!

Events & Programs

Plan and coordinate Chamber events, including logistics, promotion, set-up, and on-site execution.

Signature events:
Golf Classic, Annual Dinner Gala, Funspiel, Women’s Leadership Summit, Leadership Laurentian, Ribbon Cuttings, and more.

Monthly events:
Business Happy Hour (4th Wednesday), Breakfast Connections (2nd Wednesday).

Coordinate venues, catering, volunteers, permits, and budgets; follow event checklists (creating one if none exists).

Manage sponsor ships, donations, and raffles, including submitting gambling permits and tracking raffle donation records.

Track sponsor ships, registrations, and event finances; cash management for bookkeeper deposit; complete post-event reporting.

Set up meetings for event planning committees (Iron Range Job Fair, Women’s Leadership Summit, Golf Classic, Annual Gala, Curling): prepare agendas, attend meetings, and distribute minutes promptly.

Office Administration & Member Support

Serve as first point of contact for member and public inquiries by phone, email, and walk-in.

Open and process daily mail; route invoices to the bookkeeper and enter checks into Chamber Master.

Manage the Chamber email inbox using organized folders for events, committees, and marketing correspondence.

Maintain Chamber materials, brochures, and a tidy, professional office environment.

Provide administrative support to the President/CEO and Board of Directors, including scheduling and correspondence.

Order office supplies and coordinate with vendors for printing, paper, and office needs.

Perform routine backups, software updates, and minor tech troubleshooting.

Maintain and update the Chamber Master membership database, including new sign-ups and renewals.

Create and send monthly membership invoices and statements for outstanding balances.

Assemble and distribute new member packets and window clings; maintain the new member tracker.

Announce new and renewing members via social media, blog posts, the newsletter, and local newspapers.

Serve as staff liaison for the Ambassadors program: schedule meetings, prepare and distribute packets (agenda, minutes, new member tracker), and notify Ambassadors of events and ribbon cuttings.

Support Board of Directors meetings: invitations, prepare and distribute board packets (agenda, minutes, financials), attend meetings, and maintain records.

Provide general support to Chamber committees, including Business Development, Legislative Affairs, United for Housing, Laurentian Main streets, and Leadership Laurentian.

Marketing, Communications & Social Media

Create promotional content (flyers, social graphics, digital ads) in Canva – quality graphic design skills required.

Manage and update Chamber website content and the online event calendar.

Send the weekly e-newsletter and member-requested…