Institutional Projects and Operations Analyst

Title: Institutional Projects and Operations Analyst

Agency: Germanna Community College

Location: Spotsylvania - 177

FLSA: Nonexempt

Hiring Range: $59,189-$65,766 Annually Plus Full State Benefits

Full Time or Part Time: Full Time

Germanna Community College is a two-year public institution of higher education in the Virginia Community College System. As a comprehensive community college, Germanna provides quality, accessible, and affordable educational opportunities for the residents of the City of Fredericksburg and the counties of Caroline, Culpeper, King George, Madison, Orange, Spotsylvania and Stafford.

The Institutional Projects and Operations Analyst provides college-wide project management, analytical, administrative, and operational support to advance institutional priorities and the work of the Finance and Operations division. Reporting administratively to the Vice President of Finance and Operations, the position coordinates assigned projects and initiatives, serves as the division purchaser, develops systems for monitoring deadlines and deliverables, prepares reports and decision-support tools, and supports cross-functional work involving multiple divisions, departments, campuses, and external partners.

For projects led by another division, the position works under the functional direction of the designated executive sponsor or project lead while remaining administratively assigned to Finance and Operations.

The position is expected to independently manage assigned work from initiation through completion, anticipate needs, identify and resolve issues, and ensure appropriate follow-through. The role requires sound judgment, strong project management and analytical skills, initiative, discretion, attention to detail, and the ability to coordinate work across diverse stakeholders without direct supervisory authority.

• Plan and coordinate assigned college-wide and divisional projects from initiation through completion, including objectives, timelines, milestones, responsibilities, risks, dependencies, and deliverables.
• Develop and maintain project plans, status reports, dashboards, action-item logs, and other tools needed to monitor progress and support accountability.
• Coordinate cross-functional project teams and communication among executive leadership, divisions, departments, campuses, and external partners.
• Monitor progress, follow up with responsible parties, identify barriers or emerging risks, recommend appropriate actions, and elevate matters requiring leadership attention.
• Prepare project-related agendas, briefing materials, presentations, executive summaries, and other documentation, and maintain organized records to support continuity, accountability, and institutional knowledge.

• Track significant institutional and Finance and Operations priorities, deadlines, recurring responsibilities, reporting requirements, and deliverables.
• Maintain and improve systems for monitoring progress, upcoming requirements, dependencies, and outstanding assignments.
• Proactively follow up with responsible parties and provide leadership with timely, accurate status information.
• Identify potential delays, competing priorities, or unresolved issues and elevate matters requiring leadership attention.

• Develop and maintain Excel-based reports, trackers, dashboards, models, and other analytical tools to support planning, monitoring, and decision-making.
• Compile, organize, validate, and analyze financial, operational, project, and program data from multiple sources.
• Prepare summaries, trend analyses, comparisons, recommendations, and other management reports for leadership review.
• Support budget monitoring, forecasting, operational analysis, and other decision-support needs, ensuring information is accurate, timely, and clearly communicated.

• Provide project, analytical, and operational support to the Vice President of Finance and Operations and the functions within the division.
• Coordinate divisional initiatives involving Business…