Proposal Development Specialist

Elite Contracting Group is seeking a Proposal Development Specialist to join our Estimating and Design team. This position will support the team by preparing proposals in response to project specifications.

Elite employees receive above-average pay and access to a comprehensive benefits package including medical, dental, vision, short-term disability, and life insurance. At Elite, we pride ourselves in recognizing each employee is a vital asset to our ability to deliver exceptional service. In our nearly 30 years in business, we have never laid-off employees due to lack of work.

• Receive project scope, quantities, equipment requirements, and other estimating information from Estimators or Solution Engineers; translate information into complete customer proposals
• Coordinate with vendors to obtain pricing, availability, lead times, product information, and substitutions when appropriate
• Research project requirements, equipment, materials, and related information as needed to support proposal development
• Enter project materials, quantities, costs, labor information, and other provided estimating data into proposal templates and estimating systems
• Develop professional, accurate, and customer-ready proposals based on information provided by the Estimating and Design team
• Coordinate with Estimators and Solution Engineers to clarify scope, pricing, specifications, and other proposal requirements
• Track and provide scheduled updates on proposal progress
• Ensure proposals are completed on time and with accuracy
• Maintain organized information, files and reference material
• Review completed proposals for accuracy, completeness, formatting, and consistency and identify missing or conflicting information before proposal submission
• Support multiple proposals simultaneously while effectively managing changing priorities and deadlines
• Perform other duties as assigned

• Ability to research and synthesize information from multiple sources
• Excellent interpersonal and communication skills
• Strong attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to manage multiple assignments and deadlines simultaneously, with effective time management
• Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
• Ability to adapt to changing priorities and business needs
• Ability to learn new software, estimating systems, and proposal tools
• Ability to understand and follow written specifications, project requirements, and instructions
• Ability to identify discrepancies, missing information, and potential errors
• Self-motivated, dependable, and willing to learn
• Positive, team-oriented mindset with the ability to adapt to changing priorities and business needs
• Previous experience in proposal development, estimating support, construction, electrical, low-voltage, physical security, or a related field is preferred
• Knowledge of physical security systems, electronic security equipment, electrical equipment, or construction materials is a plus

• Must be able to sit and work at a computer for prolonged periods of time
• Must be able to read and interpret plans, drawings, specifications, and other project documentation
• Must be able to distinguish colors as necessary to interpret plans and project documentation

• Must be able to work Monday – Friday 7:00AM – 5:00PM; additional work may be required
• Must possess and maintain a satisfactory background record

• Proposals are completed accurately and on schedule
• Proposal information is organized and easy for the customer to understand
• Missing information is identified before the proposal reaches final review
• Vendor pricing is obtained promptly and documented…