Construction Inspector – Project Records Manager

Overview

VDOT Hampton Roads – I-64 Widening Project

Construction Inspector – Project Records Manager A

To maintain construction project records and document control under the direction of a Construction Manager or designee.

Additional responsibilities include:

• Set up, process, and track construction related project documents utilizing the Department’s construction contract administration software.
• Generate or coordinate the development of reports and project related correspondence.
• Attend and prepare minutes for various project meetings.
• Assist in project close-out and maintain as-built drawings.
• Issue monthly CPEs for prime and subcontractors.
• Monitor contractor compliance with state and federal requirements related to Equal Employment Opportunity and wages.
• Monitor and maintain issue logs regarding Notices of Intent to file claims against the Department and ensure that the records are complete, factual, and that a project timeline of each issue is included.
• Institute document tracking to ensure timeliness of responses and provide a record of document flow.
• Complete final records reviews or audits.

The Construction Inspector – Project Records Manager A is expected to have seven (7) years of project records management experience on VDOT construction projects. Additionally, the Project Records Manager is expected to have comprehensive knowledge of:

• Federal and State Labor Regulations to include the Davis Bacon Act.
• VDOT procedures, bid items, plans, and specifications.
• Construction related documentation including general correspondence/files, monthly pay estimates, request for information logs, submittal logs, meeting minutes, equal employment opportunity records, daily inspection reports, daily diaries, project sketches, and material notebooks.

The Project Records Manager is expected to be proficient with the following skills and abilities:

• Effective communication both written and oral with contractors and project staff.
• Task and time management.
• Note taking/capturing minutes of various construction related meetings.
• Functional computer usage including familiarity with Microsoft Office Suite software and all construction management software systems used by the Department.
• Generate reports and prepare/review daily work records using Department’s construction management software.
• Document daily occurrences, meetings, and communications.
• Review monthly and final estimates.
• Verify contractor pay estimates against project work logs.

The Project Records Manager may be required to have and maintain specific certifications, similar to the Construction Inspector C, for a given task and will be identified by the Department at the time the task is assigned.

Summer (June of July) 2024

Two (2) years

$37.50 – $41.48 per hour depending on experience.