Student Affairs Coordinator

Position Summary

Under the direction of the immediate supervisor, provides administrative support for academic student affairs. Provides detailed information on policies and academic regulations. Verifies, processes and approves documents related to registration, graduation and submission of grades. Coordinates activities related to examinations/assessments, registration and graduation. Advises students and resolves problems in relation to their file. Produces and coordinates distribution of documents.

• Provide general student support via daily drop‑in hours in‑person and online, respond to student inquiries received via the SAO’s resource accounts and assist with the creation and distribution of student letters.
• Monitor assignment submissions (Term Essays, final assessments) and follow up with students missing work worth 25% or more via SAO email or my Courses.
• Facilitate Term Essay and Group Assistant application processes, ensuring timely communication and tracking.
• Prepare grading sheets and distribute them to instructors to support the grading process.
• Track extension requests and notify instructors of approved extensions.
• Support course building, including regular data entry in DCU and Banner applications, assisting with Fall/Winter timetable preparation, and facilitating Mercury course evaluations.
• Build courses in Banner and assign rooms as needed throughout the academic year.
• Assist with student registration, including issuing permits, processing individual course/program changes, and supporting registration in special courses such as Term Essays, Group Assistant (GA) opportunities, and Clinical Legal Education (CLE) offerings.
• Review and save course outlines/descriptions submitted by instructors.
• Prepare the Method of Evaluation spreadsheet and flag any policy concerns to the Associate Dean.

DEP
- Secretarial Studies 4 Years Related Experience / DEP
- Office Systems

Hourly Salary: (MUNACA Level

F) $29.42 - $36.46

Hours per Week: 33.75 (Full time)

Supervisor:
Student Affairs Manager

Position End Date (If applicable):

Final date to receive applications:

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities.

McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, acces