Utility Relocations Coordinator

Who We Are:

Rail Pros is the premier provider of engineering and diversified safety services to America's rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers' challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people first organization, we prioritize the safety, well being, and growth of our employees, fostering a culture of caring and support.

We believe that when our people thrive, our company thrives.

Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services; we are constantly innovating and staying informed of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged.

Apply now and become a part of our exciting journey!

Job Summary:

We are looking for candidates in the Washington D.C. or Richmond, VA area Uility Relocations Coordinator is responsible for coordinating utility relocation activities supporting transportation, rail, transit, highway, roadway, and other infrastructure projects. This role works closely with project managers, utility owners, engineering consultants, contractors, public agencies, and clients to facilitate utility coordination activities, maintain project documentation, track relocation progress, and support successful project delivery.

The Utility Relocations Coordinator serves as a key liaison between project stakeholders, ensuring utility relocation activities remain aligned with project schedules, engineering requirements, regulatory expectations, and client commitments.

Essential Duties & Responsibilities:

Coordinate utility relocation activities throughout planning, design, construction

Serve as a day-to-day point of contact for utility companies, consultants, contractors, municipalities, and project teams

Schedule and facilitate coordination meetings with utility owners and project stakeholders

Monitor utility relocation activities and communicate project updates to internal and external stakeholders

Maintain utility tracking matrices, conflict matrices, project schedules, and relocation status reports

Track utility commitments, action items, permits, agreements, and project milestones

Ensure project documentation is accurate, complete, and maintained in accordance with client and company standards

Assists in preparing meeting minutes, reports, correspondence, and project documentation

Coordinate utility conflict reviews with engineering and design teams

Assist with reviewing utility plans, drawings, relocation schedules, and engineering documentation

Support constructability reviews and identify potential utility owners and project teams

Coordinate requests for information between utility owners and project teams

Build productive working relationships with utility companies, municipalities, railroads, contractors, and client representatives

Communicate project schedules, utility requirements, and relocation status updates

Assist with resolving routine coordination issues while escalating complex matters to project leadership

Support project managers with schedule updates, project reporting, meeting preparation, and project coordination

Assist in monitoring utility relocation milestones and identifying potential schedule impacts

Support procurement, permitting, agreement preparation, and project closeout documentation

Maintain knowledge of utility relocation practices, industry standards, and applicable regulations

Participate in project meetings, training opportunities, and professional development activities

Travel up to 25–40%, depending on project assignments

Contribute to a positive, inclusive, and respectful workplace culture, free from behaviors that undermine morale, productivity, or organizational values

Uphold the organization’s standards of integrity, accountability, and respect in all duties and interactions

Adhere to all company policies, procedures, and applicable laws and regulation

Other duties as assigned or required to meet the business needs

Knowledge

Skills and Abilities:

Strong understanding of utility relocation coordination and infrastructure project delivery

Working knowledge of utility engineering drawings, conflict analysis, and utility coordination processes

Ability to maintain tracking matrices, schedules, documentation, and project records

Strong organizational skills with exceptional attention to detail

Excellent verbal and written communication skills

Ability to manage multiple priorities across several concurrent projects

Strong interpersonal skills with the ability to build positive working relationships

Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Share Point Ability  to work independently while collaborating effectively with multidisciplinary…