Deputy Registrar III

General Description: Performs paraprofessional work and administrative duties required to conduct and ascertain efficient local, state, and federal elections held in Hanover County. Performs detailed and moderately technical administrative tasks including processing confidential voter records utilizing the State’s database management system and responds to detailed citizen inquiries by mail, phone, email, or in person.

Responsible for implementing and managing mandated testing and maintenance of technological infrastructure and voting equipment for the County in accordance with applicable state laws.

Performs duties in a non-partisan manner and maintains the integrity of voter registration and election information and promotes a public image of professionalism in the office. Considerable independence of judgement and action is inherent at this level. Work is performed independently with minimal direction and reports to the Director and Deputy Director of Elections.

Organization: The Deputy Registrar III reports to the Chief Deputy Director/Registrar.

Essential Functions: (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

• Conducts all Logic and Accuracy testing on voting equipment with strict ballot counting protocols required by the Commonwealth of Virginia.
• Performs and documents ongoing maintenance and troubleshooting on all voting equipment that adheres to state requirements.
• Supervises the operations and temporary staff at the Early Voting Center. Performs the daily setup and shut down duties during the 45-day Early Voting process at the Satellite Office.
• Assists the Deputy Director and Electoral Board with post-election canvas meeting.
• Assists Director of Elections and staff in yearly audits and recounts.
• Designs templates within our locality’s state approved software to create individual pollbooks for all 45 days of early voting and Election Day.
• Administers federal, state and local election laws and procedures to provide a successful voting experience.
• Collaborates with Director and Deputy Director of Elections on problem solving and formulating strategic and operational objectives that improve management systems, processes and best practices.
• Maintains Officer of Elections Oaths and records utilizing Easy Vote Pollworker software.
• Coordinates hiring, training and scheduling of Officers of Election for Early Voting Center and on Election Day.
• Assists Deputy Chief/Register with financial data entry and records management.
• Manages inventory control and equipment tracking procedures on all voting equipment.
• Maintains stringent security practices for election equipment warehouse.
• Conducts training prior to Election Day for all Voting Machine Election Officials. Assist Director of Elections with training for other Election Officials as needed. Assists Election Operations Manager with recruiting Election Officials as needed.
• Prepares all precinct cages with all necessary equipment and supplies for Election Day operations.
• Coordinates a team to conduct Election Day ballot packing procedures for all precincts.
• Researches the validity of voter registration applications and change of address/transfer requests. Processes the cancelation of felon and death matches. Scan these documents into voter’s registration history. Research sometimes requires use of the AS400/DMV database.
• Assists Director and Deputy Director of Elections with administrative duties:
• Verify the validity of candidate petitions
• Proofread emails, certified letters, reports, training material, media releases etc.
• Election Day paperwork preparation
• Ballot proofing
• Forwards registration/absentee applications to other localities within the Commonwealth; forward excel file to vendor for voter correspondence mail out.
• Processes absentee ballot applications; assist Deputy Director of Election in packaging and mailing ballots for Elections.
• Performs installation, configuration, maintenance, troubleshooting and other support on office technology.
• Serves as our Department’s ADA Compliance…