Contracts Officer

Please see Special Instructions for more details.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).

Service‑Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://(Use the "Apply for this Job" box below). or call DARS at 800‑552‑5019, or DBVI at 800‑622‑2155.

• Role
  
  Title:
  
  Procurement Officer I
• Role Code: 19151‑SW
• FLSA Status:
  Exempt
• Pay Band: 04
• Hiring Range: $61,000 – $67,000
• Work Location:
  
  Botetourt – 023
• Telework:
  Yes – subject to change based on business needs
• Supervises Employees:
  Yes

Under their direct supervisor, the Contract Officer procures a wide variety of goods and services for the 23 VCCS colleges, the System Office, and the Shared Services Center.

• Solicit and issue contracts for goods and services as needed by the SSC customers using a variety of simple and complex procurement methods.
• Receive demand signals and purchase goods and services above the small purchase threshold.
• Ensure that all purchases are performed accurately, timely and in accordance with applicable state laws & policies and VCCS policies.
• Employ best business practices to continuously improve performance, compliance, efficiency, and effectiveness.

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

• Governmental procurement principles and the ability to follow procurement policy and standard operating procedures.

• Make sourcing decisions for moderately complex to complex procurements of supplies, equipment, and services.
• Develop and comprehend moderately complex solicitation and contract documents, including the ability to interpret procurement‑related law and policies and apply that knowledge.
• Proficiently use automated procurement systems (e‑procurement) to review and process requisitions through a purchase order and acknowledgment.
• Analyze quotes, bids, and proposals and make appropriate purchasing decisions.
• Fully manage procurement processes for assignments from need through purchase order, including order status and invoicing discrepancies.
• Complete assignments following procedures & processes within the policies & laws.
• Express thoughts clearly both verbally and in writing.
• Maintain confidentiality.
• Use the computer hardware and software required, including proficiency in MS Office.
• Work effectively with a wide range of constituencies.

• Exercise sound judgment, solve problems, and attend to detail in a fast‑paced, team‑oriented and customer‑service‑oriented environment.
• Provide exceptional customer service to internal and external customers in a professional manner.

• Minimal procurement experience such as contract management, renewals, and contract discrepancies.
• Experience in a customer service environment.
• Current Virginia Contracting Officer (VCO) certification or ability to obtain Virginia Contracting Associate (VCA) certification within one year of hire and VCO within two years; see  for more information on VCA & VCO certifications.

• Procurement experience in higher education and/or state government.
• Working knowledge of Commonwealth of Virginia & VCCS procurement policies (VPPA, APSPM, etc.).
• Working knowledge of eVA (state procurement system) and AIS /People Soft.
• Professional procurement certification(s):
  Virginia Contracting Officer (VCO), Certified Public Procurement Buyer (CPPB), Certified E‑Procurement Professional (CEPP) or other nationally recognized procurement certification.

Hybrid telework available! Hybrid work schedules require two days in the Daleville, VA office and three days in a remote environment where SSC business can be conducted in a private and secure manner per state guidelines.

• Resume
• Cover Letter/Letter of Application
• Alternative Hiring Process Letter

• Other Document
• SF‑50 (Documentation of involuntary separation from Federal Agency)

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non‑merit factors.