Payroll Specialist

MEDIKO: Mission driven & committed to delivering high-quality medical care to the communities we serve.

Our dedicated Healthcare Professionals find meaning, support and new opportunities to learn and grow their skills every day. It’s what sets us apart from other healthcare industries and drives our success in the correctional healthcare space.

Whether you are just graduating from nursing school or bringing years of experience to your new position at MEDIKO,you will benefit from our competitive compensation, commitment to safety and exposure to the diverse healthcare needs of the clients we serve.

The Payroll Specialist is responsible for processing accurate and timely multi-state payroll while ensuring compliance with company policies, federal and state labor laws, and regulatory requirements. This role serves as a subject matter expert in payroll administration, including complex payroll requirements in California and Washington, and will manage payroll-related inquiries, reconcile payroll data, and assist with tax reporting, leave accruals, and audits.

The Payroll Specialist will collaborate closely with Human Resources and Finance to ensure efficient payroll operations and maintain the integrity of payroll data within the Paycom HRIS.

How YOU can Make an Impact:

• Biweekly Payroll Processing:
  Independently process biweekly multi-state payroll with accuracy and within established deadlines. Validate employee hours, Paid Time Off (PTO), shift differentials, overtime calculations, premium pay, and other earnings while ensuring compliance with company policies and applicable state wage and hour laws.
• Employee Pay Guidance:
  Provide daily support and guidance to employees and department managers regarding payroll-related queries, ensuring clear communication of pay-related matters and addressing concerns promptly.
• Payroll Issue Resolution:
  Efficiently resolve payroll-related issues, including discrepancies in pay, deductions, and adjustments. Collaborate with employees and management to ensure timely and accurate corrections.
• Quarterly and Year-End Reporting:
  Coordinate and prepare quarterly and year-end payroll reports, ensuring compliance with regulatory requirements. Collaborate with HR and finance teams to verify accuracy and completeness.
• Collaboration with Human Resources:
  Work closely with HR to ensure that changes such as rate adjustments, tax modifications, benefit deductions, and employee status updates are processed accurately and on time, reflecting any necessary updates in the payroll system.
• Incentive and Additional Compensation Processing:
  Process requests for additional compensation, including incentives, bonuses, and overtime pay, ensuring these payments are made in accordance with company policy and are timely and accurate. Communicate with supervisors to gather the necessary data and address any discrepancies or concerns with finance management.
• Disability Payments Processing:
  Process both short-term and long-term disability payments within payroll deadlines, ensuring all payments are accurate and in compliance with internal policies.
• Multi-State Payroll Compliance:
  Maintain expert knowledge of federal, state, and local payroll laws, with particular emphasis on California and Washington wage and hour requirements, including meal and rest break premiums, overtime calculations, final pay requirements, sick leave regulations, and applicable payroll tax laws. Stay current on legislative changes and ensure payroll practices remain compliant.
• Leave Accrual Monitoring:
  Monitor employee leave accruals for accuracy, conducting regular audits to ensure compliance with company policies and legal requirements. Provide reports and resolve discrepancies as needed.
• Tax Jurisdiction Setup:
  Set…