Microsoft 365 Knowledge Management and Records Specialist

We are seeking an on-site, detail-oriented MS365
Knowledge Management and Records Specialist to modernize, govern, and maintain a secure SharePoint Online environment. In this mid-level role, you will restructure information architecture, migrate and organize content, automate collaboration and document-lifecycle processes, and implement records retention and compliance controls. The ideal candidate has hands‑on experience with SharePoint Online, Microsoft Purview, Power Automate, and Power BI in a federal, defense, or other regulated environment.

This full-time position is located on-site in Crystal City, Virginia. Applicants must hold an active Secret security clearance.

• Design and restructure SharePoint Online sites, document libraries, content types, metadata, taxonomy, and navigation to align with client information‑management standards and improve search, discoverability, and operational efficiency.
• Plan and execute structured content migrations from legacy file shares and collaboration platforms into secure, standardized SharePoint Online environments, including inventory, mapping, validation, and post‑migration quality checks.
• Conduct content inventories and coordinate approved cleanup, de‑duplication, remediation, and disposition activities to improve data quality, support compliance, and reduce unnecessary storage.

We are seeking an on-site, detail-oriented MS365
Knowledge Management and Records Specialist to modernize, govern, and maintain a secure SharePoint Online environment. In this mid-level role, you will restructure information architecture, migrate and organize content, automate collaboration and document-lifecycle processes, and implement records retention and compliance controls. The ideal candidate has hands‑on experience with SharePoint Online, Microsoft Purview, Power Automate, and Power BI in a federal, defense, or other regulated environment.

This full-time position is located on-site in Crystal City, Virginia. Applicants must hold an active Secret security clearance.

• Design and restructure SharePoint Online sites, document libraries, content types, metadata, taxonomy, and navigation to align with client information‑management standards and improve search, discoverability, and operational efficiency.
• Plan and execute structured content migrations from legacy file shares and collaboration platforms into secure, standardized SharePoint Online environments, including inventory, mapping, validation, and post‑migration quality checks.
• Conduct content inventories and coordinate approved cleanup, de‑duplication, remediation, and disposition activities to improve data quality, support compliance, and reduce unnecessary storage.

• Assess current workflows and stakeholder requirements, then design and document standardized processes for creating, reviewing, approving, publishing, and maintaining official content across directorates.
• Design, build, test, document, deploy, and maintain Power Automate cloud flows for task routing, review and approval processes, notifications, and document‑lifecycle management.
• Identify process bottlenecks, recommend improvements, and implement practical solutions that support efficient operations in a military headquarters environment.

• Implement and administer records‑management policies, file plans, retention schedules, and disposition procedures in accordance with applicable federal requirements, NARA guidance, and agency policies.
• Configure and administer Microsoft Purview retention labels, sensitivity labels, retention policies, and disposition‑review workflows to…