Volunteer Coordinator

Job Purpose

The Volunteer Coordinator plays an integral role in our event – recruiting, scheduling, coordinating, and appreciating volunteers.

Primarily work‑from‑home with an occasional in‑person meeting; on site at the venue on dates listed in the contract.

Pop’s Farm, 675 Hobson Road, Axton, VA 27253 (Home of Rooster Walk Music & Arts Festival)

Job to begin in February 2026. Position to end in early June 2026, upon completion of assigned volunteer management tasks.

Kelly Cline, Human Resources Manager / Jessica Wilson, Festival Manager & Executive Team

• Previous experience with volunteer management preferred
• The ability to work with little supervision
• Experience working within Airtable or Google spreadsheets
• Ability to multitask
• Willingness to learn new skills and adapt in a fast‑paced working environment
• Ability to work independently at times while also being able to succeed as part of a team
• Good verbal and written communication skills
• Sensitivity to customer and volunteer needs
• Experience driving a golf cart preferred

• In‑person event days will be outdoors - rain or shine
• Advance work and meetings from home with the potential for an in‑person meeting periodically
• Oversight at work weekends, as available
• Standing and walking
• Camping at the event during required on‑site days

• Monitor/correspond to  email and received volunteer applications
• Respond to all volunteer applications (accepting or declining) based on our provided resources
• Make assignments and changes to volunteer schedules as needed
• Work with department managers to assist with scheduling volunteers
• Responsible for ensuring all volunteers on site are accounted for
• Manage volunteer deposits and refunds
• Manage festival administration, including the ticket allocation to volunteers, periodic reports as requested, volunteer feedback collection and reports, etc.
• Utilize the volunteer system provided by Rooster Walk for volunteer schedule management
• Ensure volunteers are given proper information and instruction
• Ensure a safe, clean and friendly environment
• Provide a good impression and enthusiastically answers any questions about the event
• Understand and comply with the Rooster Walk volunteer regulations and code of ethics
• Ambassadors for the event
• Opportunity to work with an experienced (and fun!) staff and volunteers
• Comfortable work environment
• Staff shirt, staff laminate, staff meals, staff camping
• Meet other staff and volunteers
• Enjoy some great music
• Pay based on experience

Rooster Walk is a 501c3 nonprofit dedicated to promoting music, arts and education in Martinsville-Henry County, Va. The nonprofit is best known for its Memorial Day event, Rooster Walk Music & Arts Festival. A portion of the proceeds from Rooster Walk’s events go to a Music Instrument Program and a scholarship fund. Rooster Walk Inc. has raised more than $270,000 for local and regional charities since its inception in 2009.

The largest event that Rooster Walk Inc. presents is Rooster Walk Music & Arts Festival. The family‑friendly event features live music, on‑site camping, outdoor activities, food, drink, arts, crafts and kids’ activities at Pop’s Farm in the rolling foothills of Martinsville, VA.