Payroll Technician; temp

Overview

Job Description

The Payroll Technician performs general payroll duties and completes normal and recurring tasks related to payroll reporting and processing.

• Responsible for general payroll activities as part of the biweekly payroll process, special pay runs, and the payroll reporting process.
• Updates and calculates payroll records by processing various payroll documents and materials (e.g., timesheets, final terminations checks, wage orders, supplemental checks, stipends, leave integrations and payments, FMLA, etc.).
• Research discrepancies in payroll information and documentation to ensure accuracy and adherence to procedures before payroll processing.
• Respond to general inquiries from staff and from the accounting and human resources departments by collecting and analyzing information regarding employee pay issues or questions.
• Process and monitor retention programs, provider incentives, and other incentive programs.
• Prepare reports by compiling summaries of payroll data.
• Prepare payroll files to maintain accurate employee payroll records.
• Retrieve and import payroll data from the timekeeping system into the payroll module.
• Audit timecards, schedules, set-ups, etc., to ensure employees  accruals and wages are correctly calculated.
• Prepare payroll and accounting records, including:
  • Missing punch, meal break, and rest break violation report
  • Weekly supervisors report
  • Overtime report by department and supervisor
  • Unpaid leave/hours by the department or employee
  • Interim and biweekly payroll tax extracts
  • Other reports as requested
• Prepare governmental reports (IRS Form W2s, 940, 941, etc.).
• Assist the Payroll Manager with the quarterly and year-end balancing process, including reviewing and filing all federal, state, and local quarterly tax filings prepared and submitted on FHCN’s behalf.
• Monthly reconciliation of all statutory withholding accounts for state and federal payroll taxes and related accounts, such as garnishments and voluntary contribution accounts.
• Assist the Payroll Manager with creating, reconciling, and filing all W2s in paper and electronic formats by the January 31st deadline.
• Prepare reports and data files for audits and legal proceedings.
• Other duties:
• Prepare a monthly Worker’s Compensation report
• Prepare and reconcile biweekly withholding for 403(b) and 457(c) payroll contributions before the contribution files are transmitted to the plan custodian
• Assist the Payroll Manager in responding to inquiries and notices from state and federal agencies

• Professional & Technical Knowledge
  Effective June 1, 2026, all individuals hired into the role must:
• Possesses proficiency in written and verbal communication, basic mathematics, computer applications, and technical systems frequently acquired through one of the following:
  • Completion of an Associate’s Degree program with a recognized major and a minimum cumulative GPA of 2.5; or
  • A combination of relevant experience and completion of a high school diploma with a minimum cumulative GPA of 2.5, or General Educational Development (GED) with a minimum overall score of 162.5, and healthcare-related knowledge frequently acquired through completion of a trade school, para-professional, or certificate type program
  • If an individual has completed a degree at a higher level than required by the role and had a stronger GPA in that program, they may provide proof of GPA from that degree in lieu of the high school diploma or Associate’s degree
• Have a minimum of two years of clerical or administrative responsibility in payroll, human resources, or accounting. The performance of the job duties and responsibilities requires user knowledge of payroll-related technologies, databases, spreadsheets, and reporting requirements.
• Have a minimum credit score of 650.

• Ability to prepare more complex documents in Microsoft Word, including creating tables, charts, graphs, and other elements
• Ability to use Microsoft Excel to review and compile data, including formulas, functions, lookup tables, and other standard spreadsheet elements
• Ability to create introductory and informative presentations in Microsoft Power Point

• Job…