DOT Compliance Specialist

This position is responsible for maintaining compliance with DOT, FMCSA, and Company policies to protect company employees and assets.

• Review, maintain, and audit all driver qualification files. Driver Qual
• Ensure each driver is current on all DOT requirements. Driver Qual
• Review "hours of service" logs for accuracy and compliance. Reg Comp M
• Maintain all Commercial Motor Vehicles (CMV) files for accuracy. Vehicle & e
• Ensure all vehicles are legally operational with required licenses, permits, certifications, etc. to avoid interruptions to business operations.
• Coordinate driver’s license and medical examination card renewals.
• Participate in the driver recruitment and pre-employment process.
• Prepare and issue DOT-compliant paperwork for new hires.
• Ensuring all defects reported on DVIRs are promptly repaired and properly signed off by authorized personnel.
• Conduct audits of maintenance records and vehicle inspections.
• Report and review all incidents and create action plans for improvement.
• Act as the main point of contact between Company and outside regulatory agencies.
• Maintain Samsara hardware and software across truck fleet including equipment installation, software configuration, and driver support.
• Responsible for filing quarterly fuel tax and state mileage returns with each appropriate state.
• Manage company’s DOT drug testing program. Driver Qual
• Primary contact for driver-related Electronic Logging Device issues. Log auditing and editing with proper annotations (Samsara).
• Communicate changes in laws, policies, processes, and procedures to employees.
• Provide DOT and safety training as needed or required.
• Conduct quarterly driver safety meetings.
• Develop and provide in-person training materials, key updates, and workshops to ensure employees understand and follow regulatory requirements. (CHP Workshops)
• Participate in driver pay and labor discussions pertaining to compliance and regulatory requirements.

• Maintain records for each contract carrier including:
• Current certificate of insurance
• Current Contract Carrier agreement
• Current CARB certificate
• Current drug testing certificate
• Monitoring 90-day preventative maintenance to ensure OHKT equipment is serviced on time and in accordance with scheduled requirements.

• File all accident claims with designated insurance agencies.
• Follow up with assigned claim representative to ensure they have all necessary information.
• Work with insurance adjuster for inspection of equipment to be repaired.
• Follow up to ensure payment of repairs.

• Facilitate contracts with the SJVAPCD for Truck Trade-Up Program, Standard Replacement Program and Fleet Expansion Program. The contracts also include those of other truck companies are partnering with us in state programs.
• Follow through to end of contract completion, complete payment procedure paperwork to ensure grant payment will be made in a timely manner to OHK.

Oversee and manage outside carrier agreements for OHK and Cal Western ensuring all compliance documents have the proper coverage and requirements.

Other duties as assigned.

• Bachelor’s Degree preferred, or an equivalent combination of education and experience.
• Minimum five (5) years of experience in a DOT and FMCSA compliance related role is required.
• Knowledge of federal and state laws and regulations pertaining to the transportation industry.

• Proficient in Microsoft Office Suite and Adobe Acrobat.
• Ability to learn fleet management systems (Samsara).
• Excellent customer service and interpersonal skills.
• Must be highly solution oriented and collaborative.
• Ability to handle multiple projects at one time.
• Must be disciplined to establish and adhere to a daily routine.
• Tactful and diplomatic in addressing difficult issues.
• Must be able to be assertive while also treating others with respect.
• Must be able to build effective relationships with employees across all levels of the organization.
• Must be able to effectively facilitate meetings and trainings.

• Frequently required to: sit for prolonged periods of time, reach…