Accounts Payable Specialist

Description

Our client, a well-established construction and development firm in Vista, is expanding their AP team and seeking a dependable, detail-driven Accounts Payable Specialist who thrives in a structured, deadline-oriented environment. You'll handle high-volume invoices, job cost coding, subcontractor paperwork, and weekly payments for multiple active projects across North County.

What You'll Do

+ Process 200-400 invoices weekly with accurate coding and multi-level approval routing

+ Review subcontractor billing, lien releases, insurance certificates, and compliance docs

+ Perform 2‑way and 3‑way match for materials, POs, and job cost invoices

+ Manage weekly check runs, ACH batches, and vendor payments

+ Reconcile vendor statements, resolve discrepancies, and maintain vendor files

+ Support Project Managers with cost reports, invoice status, and budget tracking

+ Assist with 1099 preparation, W‑9 requests, and year‑end reporting

+ Contribute to month-end close through AP accruals and reporting

+ Maintain AP documentation for audits, internal controls, and job audits

Requirements

+ 2-4+ years AP experience; construction strongly preferred

+ Familiarity with job cost accounting and subcontractor billing

+ ERP experience (Sage 300, Vista/Viewpoint, Procore highly valued)

+ Excellent accuracy, follow-through, and communication skills

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ()  and Privacy Notice () .