Bookkeeper

Description

We are seeking a detail-oriented Bookkeeper to join a small but growing construction client in Vista. In this role, you will be responsible for managing the day-to-day financial operations, with a heavy focus on job costing to ensure project profitability. You will work closely with the owner and project managers to keep the company's finances organized and accurate.

Key Responsibilities:

+ Process full-cycle accounts payable, ensuring all vendor invoices and subcontractor payments are coded correctly to specific job costs.

+ Manage accounts receivable, including generating customer invoices (progress billing, AIA billing, and time & material), applying payments, and following up on collections .

+ Perform job costing for all financial transactions, tracking expenses, labor, and materials against project budgets .

+ Reconcile bank statements, credit cards, and vendor statements monthly to ensure accuracy .

+ Process weekly or bi-weekly payroll, including certified payroll reporting if required for public works projects .

+ Prepare and submit sales and use tax returns, as well as quarterly tax reports .

+ Generate financial reports for management, including profit/loss statements by job, balance sheets, and job cost summaries .

+ Maintain organized digital and physical records of contracts, lien waivers, change orders, and compliance documentation .

+ Assist with month-end and year-end close processes, supporting any audit or CPA requests .

+ Communicate with project managers to review budgets and report on actual costs versus projected costs .

Requirements

+ 2+ years of bookkeeping experience, with recent experience in the construction industry required .

+ Proficiency in Quick Books (Desktop or Online) is required; experience with the Quick Books Contractor version is a plus .

+ Strong understanding of construction job costing, progress billing, and lien waiver processing .

+

Experience with accounts payable, accounts receivable, and bank reconciliations .

+ Familiarity with payroll processing, including certified payroll and prevailing wage requirements (preferred but not required) .

+ Intermediate proficiency in Microsoft Excel (spreadsheets, data entry, basic formulas) .

+ High attention to detail, strong organizational skills, and ability to meet deadlines in a fast-paced environment .

+ Ability to communicate effectively with vendors, subcontractors, and internal team members .

+ Comfortable working in a small business environment where duties may vary day-to-day .

+ This position is fully on-site in Vista, CA.

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