AP Operations Coordinator Vista, CA
Listed on 2026-08-27
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Accounting
Accounts Receivable/ Collections, Accounts Payable Clerk, Bookkeeper/ Accounting Clerk, Finance Assistant
AP + Operations + Problem Solving = A Much More Interesting Accounting Role
A fast-growing e-commerce and distribution company in Vista is adding an AP Operations Coordinator to its Finance team. This position sits between Accounts Payable, Purchasing, Warehouse Operations, and Finance, so you'll get exposure to much more than invoice entry. You'll help keep vendor accounts organized, investigate purchasing discrepancies, and make sure financial information matches what is actually happening operationally.
What You'll OwnInvoice Processing
Enter and validate invoices while ensuring they have the appropriate approvals and documentation.
Vendor Accounts
Maintain vendor records, review statements, and resolve outstanding issues.
Purchasing Support
Compare invoices to purchase orders and receiving information.
Problem Solving
Investigate price differences, duplicate invoices, missing receipts, and payment discrepancies.
Reporting
Maintain AP reports and provide Finance leadership with updates on outstanding items.
Responsibilities- Process vendor invoices and credit memos
- Perform three-way matching when applicable
- Review purchase orders and receiving documentation
- Maintain vendor master information
- Reconcile vendor statements
- Research duplicate invoices and payment discrepancies
- Communicate with Purchasing and Warehouse teams
- Respond to vendor inquiries
- Prepare weekly AP reports
- Track invoices awaiting approval
- Assist with payment runs
- Support month-end close and AP accruals
- Assist with process improvement initiatives
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