Office Administrator

Description

A respected manufacturing/engineering company in Vista is adding a highly organized, hands‑on Office Administrator to keep front‑office operations running smoothly. You'll blend reception, purchasing support, light AP/AR assistance, travel coordination, and executive admin tasks-perfect for someone who enjoys variety, ownership, and being the go‑to problem solver.

What You'll Do

+ Lead front office operations: phones, visitor check‑in, mail/parcel handling, facilities coordination, supplies.

+ Support purchasing with vendor onboarding, quotes, PO creation, tracking deliveries, and resolving discrepancies.

+ Assist accounting with invoice coding, approvals routing, check runs support, deposits, and basic collections follow‑up.

+ Coordinate travel, calendars, meeting logistics, and on‑site events for leadership.

+ Maintain accurate digital filing, SOPs, and compliance documentation (safety logs, training files, visitor records).

+ Prepare reports and spreadsheets for leadership; help improve processes and forms.

+ Liaise with production floor managers to synchronize deliveries, job tickets, and priority orders.

+ Back up HR admin tasks: onboarding packets, I‑9 support, badge/keys, and training sign‑offs.

Requirements

+ 3+ years administrative experience (manufacturing/engineering exposure preferred).

+ Confident communicator who can prioritize and pivot seamlessly.

+ Strong Excel/Sheets skills; comfortable with numbers and basic bookkeeping tasks.

+ Professional, dependable, and detail‑driven; thrives in a team‑first culture.

Tools & Systems

+ ERP/MRP (SAP B1, Fishbowl, Net Suite, or similar)

+ Quick Books/Sage for light AP/AR tasks

+ MS Office/365, Teams;
Adobe PDF tools

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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