Office Administrator

Description

Robert Half is recruiting an Office Administrator for a manufacturing/engineering firm in Vista. You'll own front‑office operations, executive support, vendor coordination, and light accounting tasks-perfect for a do‑it‑all admin who loves variety and operational polish.

What You'll Do

+ Run day‑to‑day front office: reception, mail/shipments, vendor coordination, supplies, and facilities tickets.

+ Support leadership with calendar, travel, meeting logistics, and presentation prep.

+ Assist AP/AR: invoice intake/coding, approvals routing, check runs support, deposits, and basic collections.

+ Maintain tidy digital filing, SOPs, training logs, and compliance documentation (safety/visitors).

+ Coordinate onboarding logistics (badges, desks, IT tickets, handbook acknowledgements).

+ Plan team events, all‑hands, and communications; keep the culture organized and upbeat.

+ Track expenses, reconcile cards, and prepare simple reports for Operations and Finance.

+ Jump into special projects-process clean‑ups, form templates, and light HR admin.

Requirements

+ 3+ years administrative/office coordination (manufacturing/engineering preferred).

+ Confident communicator who can prioritize and pivot; high attention to detail.

+ Strong MS Office/365 and Excel basics; comfortable with numbers and vendors.

+ Service‑minded, dependable, and proactive.

Tools & Systems

+ ERP/MRP (Net Suite, SAP B1, or similar), Quick Books/Sage exposure

+ MS Office/Teams;
Adobe PDF tools

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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