Administrative Assistant

JOB SUMMARY

Provide clerical support to the program. Administrative support duties and responsibilities such as reception, filing, phones, reports, ordering supplies, and sorting mail.

Reasonable accommodation may be made for individuals with disabilities to perform essential job functions.

• Communication and clerical duties. Screen and direct calls.
• Administrative support for the PM i.e., preparing communications and reports.
• Use and navigate Microsoft Office software, spreadsheets, databases.
• Greet and assist visitors and clients.
• Log receipt of checks and/or cash, deposit in appropriate account through designated channels.
• Aid in general operation of facility including organization and cleanliness, errands, office supplies inventory, ordering, and office equipment maintenance.
• Open clients in EHR and enter data such as demographics.
• Maintain confidentiality of client’s care.
• Participate in scheduled program meetings.
• Other relevant duties as assigned.

• High School Diploma or GED required.
• Valid CA driver’s license and current auto insurance per contract requirements required.
• Knowledge of Microsoft Office and EHR software preferred.
• Cultural Competency understanding required.
• Bilingual preferred.
• If substance use disorder program a negative tuberculosis test (TB) is conducted under licensed medical supervision within 45 working days of hire or within 5 working days of employment and valid cardiopulmonary resuscitation (CPR) and first aid certification upon hire or within 90 days of employment.

These physical demands represent what must be met to successfully perform the essential functions of this position.

• Seeing
• Hearing
• Speaking
• Stooping/Bending
• Working in cramped spaces
• Moving around facility
• Moving between offices/clients
• Driving – light errands
• Climbing
• Lifting/carrying heavy items
• Driving – in the course of job duties
• Using hands/fingers
• Pushing/pulling/dragging items
• Standing for long periods
• Sitting for long periods
• Working outside/underground