Administrative Assistant Vista, CA

Administrative Assistant

A growing construction company in North County is looking for an Administrative Assistant to support its Project Management and Operations teams. This is a great opportunity for someone who enjoys a fast-paced environment where priorities can change quickly and there is always something happening.

You won't be sitting behind a desk doing repetitive filing all day. You'll help keep project documentation, subcontractor information, schedules, purchase orders, and communication organized so the field and office teams can stay on track.

What You'll Handle

• Provide administrative support to Project Managers and Operations
• Maintain project files and documentation
• Prepare and organize contracts, proposals, and project correspondence
• Assist with purchase orders and vendor documentation
• Enter and update information in company systems
• Coordinate meetings, inspections, and project schedules
• Communicate with vendors and subcontractors
• Track outstanding documents and approvals
• Assist with invoice and billing documentation
• Prepare spreadsheets and project reports
• Maintain subcontractor records and certificates
• Assist with change-order documentation
• Handle incoming calls and emails
• Support new project setup
• Provide general office assistance as needed