Building Project Manager

Description and Essential Functions

To supervise and coordinate the management of all stages of building projects, including capital improvement projects; to ensure that construction or alteration work is completed according to approved plans and contract specifications; to assist in administering construction contracts with contractors and subcontractors; to coordinate assigned activities with various divisions, outside agencies, and the general public; to provide highly responsible and complex staff assistance to senior management;

and to perform related work as assigned.

This position is part of the Project Management team that will lead renovations of various City owned facilities and will expedite the delivery of projects that vary in size and complexity. Projects assigned to this team range from multi‑million dollar projects to more routine capital improvement projects.

Receives direction from the Building Services Manager.

• Supervise contract work involved in the construction and renovation of City buildings, facilities, and parks.
• Manage and prioritize workload to ensure completion within established time schedule.
• Ensure that construction or renovation work is completed according to approved plans and contract specifications.
• Assist in administering construction contracts with general contractors and subcontractors.
• Coordinate and participate in special inspections through various stages of construction.
• Maintain a daily journal for each project.
• Research and provide reports on projects and coordinate with other City departments.
• Research, develop and administer revenue sources, prepare associated reports.
• Ensure compliance with Department of Industrial Relations (DIR) and prevailing wage requirements, file related reports and maintain accurate records.
• Monitor work sites and ensure adherence to safe work practices and procedures.
• Oversee and track all requests for information (RFIs), change orders, architectural supplemental instruction (ASIs), and all correspondence relating to each project.
• Perform daily quality control inspections on contract construction work in relation to public buildings and/or equipment.
• Complete related work as required within specific time frames.
• Conduct and attend weekly meetings with project team to verify project schedule and review any work change orders that may affect the outcome of the projects.
• Coordinate with the Building Division of the Development Services Department to ensure that all building plans and specifications are in compliance with all State and local building regulations.
• Ensure contractor compliance with various government building regulations.
• Assist in the preparation of bid specifications, requests for proposals and contracts.
• Conduct and represent the City at meetings and make presentations as required.
• Participate in the development of various grant project proposals and implementation.
• Assist in writing grants for capital improvement and major maintenance projects providing cost estimates.
• Provide technical assistance to City staff as necessary.
• Review contracts related to the section's area of responsibility and make recommendations as necessary.
• Approve and evaluate consultant and contractor pay requests.
• Resolve difficult situations requiring diplomacy and tact.
• Participate in the preparation and writing of Council agenda statements.
• Prepare work schedules, initiate the start of projects, and coordinate work with contractors, utility companies, and City departments.
• Participate in the preparation of the CIP (Capital Improvement Project) budget.
• Prepare cost estimates for budget recommendations, and monitor and control expenditures.
• Prepare rough sketches and drawings.
• Answer questions and provide information to the public.
• Investigate complaints and recommend corrective action as necessary to resolve complaints.
• Operate City vehicles skillfully and safely.
• Build and maintain positive working relationships with co‑workers, other employees, and the public using principles of good customer service.
• Perform other related duties as assigned.

Any combination…