Facilities Logistics Specialist

Position: Facilities Logistics Specialist (4245)
Facilities Logistics Specialist (4245)


* Sign-On Bonus

Take advantage of our new sign-on bonus! Center for Family Services is a place where you can be part of a dynamic, top workplace team dedicated to improving lives. When you apply and get hired, you are eligible for a $500 sign-on bonus.

Location:
East Orange, NJ

Job Status: Full Time

Salary: $25 to $28 per hour

Duties and Responsibilities

- Ensures safe, healthy facilities that meet all local, state and federal regulations, and meet all ADA, OSHA and Head Start Performance Standards

- Responsible for understanding the interface DCA, DCF, COA, OOL and local/state regulations.

- Oversees CFS Maintenance Work Order requests and response measures.

- Trains and orients new field technicians to their sites and job responsibilities.

- Ensures that safety best practices are employed and followed by field staff.

- Ensures the proper maintenance and inventory of OPS Department equipment.

- Completes minor facility repairs in-house as practical and/or indicated

- Directs multi-staff agency projects concerning new start-up, special requests and deferred maintenance as directed by Facilities Director or Sr. VP of Operations.

- Coordinates Vendors and Contractors acting as a liaison for the Facilities Director to ensure performance and contractual expectations are met.

- Conducts regular routine facility inspections and audits to ensure issues are identified early and remediated expediently. Maintains such documentation in orderly fashion.

- Oversees and executes the logistics processes of the organization in providing support to departments and programs as necessary.

- Coordinates the movement of agency equipment and resource redistribution across sites.

- Assists with the opening and closing of sites.

- Schedules meetings with program staff to discuss plans, address areas of potential problems and program functioning.

- Provides leadership to staff, and promotes a sense of agency with co-workers and staff, and communicates in ways that support agency mission and values

- Reviews progress in professional development and growth objectives periodically with supervisor.

- Conducts self as a role model in interactions with staff, colleagues and funding sources in accordance with Center For Family Services' Code of Ethics.

- Develops and promotes relationships with other social service agencies and represents the program and agency in the community.

- Oversees the day to day facility operations work order response across the agency.

- Is knowledgeable of the security and system codes and equipment for all CFS sites.

- Assists in the coordination of contracted facility vendors e.g, Janitorial, Fire Safety, Premise Security, Landscaping, Snow Removal etc.

- Interacts with Site Supervisors to ensure that all OOL, Building Fire Codes, and CFS building protocols are being satisfactorily followed.

- Ensures that all municipal certifications and relative licenses are up to date, posted appropriately and filed in a meaningful and organized fashion for quick reference.

- Trains staff on life safety issues and work order processes for efficient resolution of issues.

- Assists in developing program policies and procedures related to optimum operations.

- Cost estimates materials, services, and special projects as needed.

- Assists in the response as necessary to after-hours emergencies and /or security events.

Qualifications

EDUCATION/

EXPERIENCE:

- High School Diploma or Equivalent

- 4+ yrs experience working in building trades and/or maintenance

LICENSES/CERTIFICATIONS:

- Maintains First Aid and CPR certifications, as required by funder and licensing agent for specific programs pertinent to this position

- Must have and maintain a valid Driver's License in the state of his/her residence if job is classified as Occasional or Essential driving

- Must have and maintain automobile insurance if driving a personal vehicle

KNOWLEDGE/SKILLS/ABILITIES:

- Ability to monitor and manage CFS Operations Work Order System and all relevant facilities documentation.

- Ability to work in an organized, efficient manner with a high level of accuracy, attention to detail, and follow-through.

- Must be able to write reports and business correspondence.

- Ability to exercise judgment and discretion in the prioritizing of workload of field staff.

- Ability to communicate ideas and instructions orally and in writing.

- Ability to complete basic mathematical operations and use them to calculate figures such as percentages and means for the analysis of reports.

- Ability to listen to and respect others and to embrace diversity in all others: shows cultural awareness and has a highly functional understanding of and appreciation for developing and accessing culturally responsive services and supports for individuals and families.

- Ability carry out written and oral directions.

- Negotiates, persuades, and modifies opinion in order to reach the goals/objectives of Center For Family Services.

- Proficient in the use of Microsoft Office applications and…