Senior Administrative Assistant

Are you someone who strives for excellence, values accountability, provides the best service, all while reflecting unwavering integrity? Our talented team members across the state follow the behaviors, beliefs and outcomes of these core values to ensure that our vision is met. If you're ready to join the TSTC family and make great memories please complete our application process.

Job Description

The Senior Administrative Assistant for Operations is a driven, details-obsessed, people-savvy teammate who provides high-level administrative support to the leadership of a major division. This role requires a high degree of autonomy, advanced knowledge of administrative procedures, and the ability to manage multiple priorities and projects independently. The Senior Administrative Assistant supports departmental operations, coordinates complex activities, and contributes to the effective and efficient functioning of the division.

Essential Functions:

Demonstrate TSTC Core Values of Excellence, Accountability, Service, and Integrity.

Independently manage leadership calendars, coordinate high-level meetings, and oversee travel logistics with complex itineraries.

Draft, edit and finalize correspondence, reports and presentations with accuracy and professionalism.

Serve as primary point of contact for internal and external stakeholders, exercising diplomacy and discretion.

Contribute to the development and implementation of departmental projects, ensuring alignment with organizational goals.

Provide mentorship and guidance to junior administrative staff, fostering a collaborative team environment.

Maintain a proactive approach to identifying and resolving potential challenges within office operations.

Coordinate high-level meetings and events, including logistics, materials and follow-up.

Perform other related duties as assigned.

Education/Experience/Knowledge/

Skills:

Bachelor's degree preferred; OR Associate's degree plus six years of related experience.

Minimum of three years of professional-level administrative experience supporting senior leadership or a major department.

Advanced knowledge and proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).

Proven ability to manage complex administrative tasks and projects independently.

Strong interpersonal skills, with the ability to communicate effectively at all levels of the organization.

Demonstrated leadership qualities and the ability to mentor junior staff.

Exceptional problem-solving skills and the capacity to work under pressure.

Superior written and verbal communication skills.

Ability to work independently and make informed decisions related to office operations.

Strong organizational skills and the ability to prioritize multiple tasks efficiently.

Preferred Qualifications:

Experience in higher education.

Experience mentoring or guiding administrative staff.

Experience supporting complex departmental or divisional operations.

Equal Opportunity Employer

Texas State Technical College (TSTC), as an equal opportunity employer, complies with all applicable federal and state laws regarding nondiscrimination. TSTC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at TSTC.

Background Checks

A criminal history background check will be required for the finalist(s) under consideration for this position.