Part-Time Administrative Assistant; Waco

Waco, TX, United States of America

$14.00 - $15.00

HES is a premier national provider of facilities management services focused 100% on educational institutions. Headquartered in Knoxville, Tennessee, HES builds best-in-class programs for custodial, maintenance, grounds, and landscaping services. With hundreds of years of combined facilities experience, the HES leadership team is comprised of results‑oriented, hands‑on executives and facilities experts who give school facilities their full attention. Whether for a grounds and landscaping program, custodial services, or maintenance solutions, HES will change the way you look at facilities management.

Founded in 1972, HES has a proven track record of working successfully and exclusively in the educational environment, maintaining a singular focus on facilities management, undistracted by competing priorities. HES has earned the trust of over 150 education partners across 29 states. We employ 13,000 dedicated team members and maintain more than 200 million square feet daily.

The Part‑Time Administrative Assistant supports HES Facilities Management by greeting clients/visitors, answering phones, supporting the Grounds Director and leadership team. This can include sorting and distributing mail, managing calendars, assisting with new employees’ training and assisting with any special projects as needed.

ESSENTIAL FUNCTIONS:

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

Oversee all aspects of general office coordination. Maintain office calendar to coordinate work flow and meetings. Maintain confidentiality in all aspects of client, staff and corporate information. Schedule and coordinate all training sessions. Interact with clients, vendors and visitors. Answer telephones and transfer to appropriate staff member. Open, sort and distribute incoming correspondence, including faxes and email. Sign for and distribute UPS/Fed Ex or similarly delivered packages.

Prepare responses to correspondence containing routine inquiries.

Perform general clerical duties to include, but not limited to, staffing, payroll, assisting in HR matters, processing work orders, assist with reports and KPI tracking, copying, faxing, mailing and filing. File and retrieve organizational documents, records and reports. Coordinate and direct office services, such as records, budget tracking, inventory control, personnel records tracking, and housekeeping of the workspace. May conduct research, compile data and prepare papers for consideration and presentation to the Director.

Set up and coordinate meetings and conferences. Assists in special events within the Grounds Department. Other duties as assigned by Director. Set up interviews for the directors. Completes new hire paperwork.

The requirements listed below are representative of the minimal education, experience, knowledge, skills, and/or abilities required for this position.

High school diploma required, Bachelor’s degree preferred.

Certifications:

N/A

At least three (3) years’ experience in general office responsibilities and procedures.

Computer knowledgeable of Microsoft Office Product and basic email functions. Good writing, analytical and problem‑solving skills. Knowledge of principles and practices of organization, planning, records management and general administration. Ability to follow oral and written instructions. At least three (3) years’ experience in general office responsibilities and procedures. Ability to work well either alone or as part of a team. Must be able to pass comprehensive background check.

Travel Minimal travel required.

The physical requirements described here are representative of those that must be met by an employee to successfully perform the duties of this job. Reasonable accommodation may be made to enable…