It Office Coordinator

Reporting to the IT Director, the Office Coordinator supports the Information Technology Department by performing a variety of responsible administrative support functions. This may include, but is not limited to: providing information and support services; routing phone calls; assisting the public; preparing and processing letters or memos; writing, assisting, researching and helping enforce policies and procedures; preparing agendas; scheduling meetings; and providing daily assistance to the IT Director.

This position serves as liaison between the IT Director, IT Department, vendors, boards, commissions, community organizations/committees, county departments, and local elected official offices. The Office Coordinator directs office operations and procedures in order to ensure regulatory compliance, and organizational effectiveness and efficiency.

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

Required:

• High school diploma or GED

Preferred:

• Associate degree in Public Administration, Business Management, Communications, or related field

Required:

• 3 years’ experience in an office coordinator, administrative, or similar position
• Must be able to obtain CJIS (Criminal Justice Information Service) certification.
• Must possess strong communication and interpersonal skills in dealing with County employees, Elected officials, and the general public in person, by telephone, and via other communication methods
• Must be able to type and perform data entry
• General skill in operating standard office equipment such as personal computers, photocopiers, fax machines, scanning equipment and multi-line telephones
• General knowledge of basic hardware and software and uses of a variety of different computer operating systems such as Microsoft Office, Excel, Outlook
• Keen attention to detail; careful and accurate documentation
• Possess a thorough understanding of the importance of confidentiality
• Ability to establish and maintain effective working relationships with county officials, federal, state and local government officials, associates and the general public
• Excellent organizational and time management skills, especially the ability to manage multiple concurrent tasks
• Knowledge of principles and practices of supervision, leadership, motivation, team building, organization, training, and conflict resolution

Preferred:

• 5 years’ experience in an office coordinator, administrative, or similar position
• Experience in researching /analyzing data and providing reports
• Proficient knowledge of McLennan County regulations, policies, and procedures

McLennan County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudications in the past seven years and may include credit reports, motor vehicle records, employment records, and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.

This position requires TLETS access, other disqualifiers apply. Visit http://(Use the "Apply for this Job" box below). for additional information.

• Must be committed to achieving excellence in assigned duties, always in service of the county and community
• Must have ability to earn and keep the trust of fellow employees and the community at large
• Must be approachable and ready to help fellow employees and the general public

Works mostly indoors in a well‑lighted, air‑conditioned office. Maintains contact with McLennan County employees, vendors, elected officials, and the public. Makes occasional walking/driving trips to other locations.

Standing, sitting (working at computer terminal), compiling reports, performing general office work, walking (to other offices), lifting (boxes or other items, less than 50 pounds), handling (confidential information including reports, checks, files, supplies, and mail), fine dexterity, (typing and writing), vision (reads mail/e‑mail, files, proofreads reports, and computer work).

Monday – Friday from 8am to 5pm, minimal overtime when needed or required