Assistant to Executive Director. Waco LilyLifestyle

Job Description

Assistant to the Executive Director position provides high‑level administrative, operational, and strategic support to the Executive Director of the Baylor Center for Disability and Flourishing. The role coordinates the Executive Director’s priorities, communications, and engagements across campus, community, and national partners, and supports scheduling, travel, meetings, donor relations, and records.

An associate’s degree and four years of relevant work experience are required. A bachelor’s degree and five years of relevant work experience are preferred. A combination of education and experience will be considered in lieu of one another.

• Administrative Skills
• Project Management
• Relationship Building & Professional Communication
• Adaptability
• Conflict Resolution

All applicants must be currently authorized to work in the United States on a full‑time basis.

The Baylor Center for Disability and Flourishing advances research, training, outreach, and clinical services that promote the flourishing of people with disabilities and their families. The Assistant to the Executive Director enables the leadership and effectiveness of the Center by managing complexity and anticipating needs. The ideal candidate has judgment, attention to detail, and a spirit of service.

• Manage the Executive Director’s calendar, appointments, meetings, and engagements
• Prioritize and coordinate scheduling requests across campus, community, and national partners
• Organize logistics and ensure appropriate preparation and follow‑up for meetings and engagements
• Prepare agendas, materials, and background documentation
• Serve as the primary administrative contact for the Center, welcoming visitors and responding to inquiries
• Coordinate daily office operations, shared calendars, and administrative systems
• Maintain orderly office processes and documentation to support staff and programs
• Assist with drafting, reviewing, and coordinating correspondence and communications on behalf of the Executive Director
• Help manage incoming correspondence, maintain key contact list, records, and administrative documentation
• Facilitate timely responses to partners and stakeholders
• Support internal communications, meeting materials, and shared files to ensure seamless collaboration
• Coordinate logistics for meetings, events, and gatherings, including scheduling, space reservations, and materials
• Manage travel arrangements, itineraries, reimbursements, and documentation for the Executive Director and selected staff
• Ensure efficient planning of travel related to conferences, partnerships, and Center initiatives
• Support hospitality and logistical needs associated with Center needs
• Assist with purchasing requests, reimbursements, contracts, and expense documentation in compliance with university policies
• Maintain accurate administrative and financial records
• Provide administrative support for Center projects, programs, and research initiatives as needed
• Perform all other duties as assigned to support Baylor’s mission
• Maintain compliance with university policies
• Maintain regular and punctual attendance

Eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and automatic retirement contributions. Additional details are available in the Baylor Benefits & Advantages program.

Baylor University is a private not‑for‑profit university that is committed to compliance with all applicable anti‑discrimination laws. Baylor complies with statutory affirmative action/Equal Opportunity requirements. Baylor’s full official Notice of Non‑Discrimination is available online.