Summer School Instructional Aide

Role and Purpose

The Copy Clerk works under general supervision to provide efficient and accurate copy and print services in a fast‑paced office environment. The Copy Clerk supports the administrative team by duplicating and reproducing documents, reports, and other materials as requested. The position requires strong attention to detail, excellent organizational skills, independent and collaborative work, and the ability to meet deadlines. Proficiency in operating copy machines, printers, related equipment, and basic computer skills is essential.

• High school diploma or equivalent; additional certifications or vocational training in copy/print services is a plus.

• 1 to 3 years of work experience.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

• Perform copy and print tasks according to established procedures, ensuring high‑quality reproductions of documents, reports, and other materials.
• Maintain and operate copy machines, printers, and related equipment, troubleshoot minor issues, perform routine maintenance, and order supplies as needed.
• Organize and prioritize copy and print requests, ensuring timely completion and delivery to appropriate departments or individuals.
• Review documents for accuracy, completeness, and legibility before reproducing them, and correct any errors or deficiencies.
• Follow confidentiality protocols to safeguard sensitive information during the copying and printing process.
• Handle incoming and outgoing mail, including sorting, distributing, and preparing materials for shipment.
• Assist with document filing, archiving, and record keeping to ensure easy retrieval and maintenance of records.
• Collaborate with colleagues and provide excellent customer service to address inquiries, clarify copy/print requests, and resolve issues or concerns.
• Maintain an organized and clean work area, including proper storage and disposal of printed materials and supplies.
• Stay updated on industry trends, new technologies, and best practices related to copy and print services, recommending improvements or enhancements as appropriate.
• Perform other job‑related duties as assigned.

• Uses standard office equipment, including computer and peripherals.
• Posture:
  Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion:
  Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
• Lifting:
  Occasional light lifting and carrying (less than 15 pounds).
• Environment:
  Office setting; may require occasional irregular and/or prolonged hours.
• Attendance:
  Regular and punctual attendance at the worksite is required.
• Mental Demands:
  Maintains emotional control under stress; works with frequent interruptions.