Project Coordinator

Project Coordinator

Job type:
Full Time
• Department:
Accounting
• Work type:
On-Site

Waco, Texas, United States

The Project Coordinator position at Rogers‑O'Brien Construction is a critical role that requires strong organizational and administrative skills. As a key member of the project team, the Project Coordinator will be responsible for the administrative and operational organization of the project. This will include supervising administrative job duties, leading jobsite communication and recording, and ensuring the overall organization and functionality of the project site.

The Project Coordinator will work closely with the Director of Field Operations or Project Director to ensure the successful completion of projects. This role requires strong communication and interpersonal skills, as well as the ability to work independently and make decisions within established guidelines. The Project Coordinator will be a valuable resource to all staff members and onsite personnel, providing answers to questions, addressing concerns, and disseminating information as needed.

• 2+ years of experience in an Office Manager/Executive Assistant (or comparable) role.
• College degree preferred but not required.
• Proficient in Word, Excel, PowerPoint, and Outlook.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and make decisions within established guidelines.
• Strong problem‑solving and analytical skills.
• Ability to perform a variety of highly responsible, complex and confidential duties.
• Demonstrates proper performance of skills reflected and validated by the competency checklist.

• Management of tasks as assigned by Project Team, ensuring timely and accurate completion.
• Manage calendars and appropriate meeting spaces, ensuring seamless coordination and execution.
• Monitor calls/inquiries to ensure important issues are communicated promptly and effectively.
• Make and coordinate travel arrangements, ensuring timely and cost‑effective travel solutions.
• Prepare letters, meeting minutes, and other documents, and distribute as required, ensuring accuracy and attention to detail.
• Radio Communications to Site Team members, ensuring clear and effective communication.
• Maintain the project site facilities are fully functional, clean, and organized daily, ensuring a safe and healthy working environment.
• Manage on‑site logistics, third‑party vendors, and subcontractors that service the jobsite, ensuring seamless coordination and execution.
• Security (Badging) and Safety Orientation, ensuring compliance with all safety plans and regulatory standards.
• Weekly and Daily Reporting to Project Team and External members as required, ensuring timely and accurate completion.
• Project Coordinator roles that will be required include prepare and conduct preconstruction conferences, quality control documentation, managing document control, and other construction administration competencies.