Administrative Assistant - Workforce Development Board Administrative Job Waco area,Texas USA,Administrative/Clerical

Position: Administrative Assistant - Workforce Development Board Administrative Staff

Administrative Support Executive

Work involves providing a wide variety of high-level administrative support including managing the day-to-day activities of an executive. Perform advanced administrative support or technical program support work for the workforce board office. Provides administrative support for the workforce boards and committees. Work includes providing and coordinating internal administrative support including the dissemination of information, developing filing systems, and preparing and editing reports and documents.

Education/Certification

Minimum of 5 years of experience in administrative support work.
Minimum 3 years of experience in administrative support work with management.
Graduation from a standard senior high school or equivalent is required.
Experience and education may be substituted for one another

Special Knowledge/Skills

Manage multiple tasks, meet deadlines, and effectively work with changing tasks and activities
Basic reading, writing, and arithmetic skills
Skillful at standard office practices
Skillful at using Microsoft Office Suite Applications and other office software
Knowledge of telephone protocol
Type 60 WPM

Major Responsibilities/Duties

Provide general office duties and administrative support including managing the day-to-day activities of the Executive Director

Provides administrative support for the workforce board and committees. Prepares, reviews, and finalizes meeting notices, agendas, and handouts for distribution and/or posting.

Performs administrative and/or technical program support for the workforce board office.

Assists staff in the planning, meetings, registrations for workforce development projects, initiatives, special projects, and events.

Prepares and edits reports, correspondence, memos, charts, presentation slides, forms, and spreadsheets.

Coordinates calendars, meetings, and conferences; develops trip itineraries and presentation and handout materials; and coordinates travel for workforce board office

Equipment/Specialized Software Used: PC/Windows, Microsoft Office Applications (Word, Excel, PowerPoint, Publisher, Outlook, Fax, Scanner, Copier, Pitney Bowes Postage Machine

Working Conditions (Mental Demands)

Manage multiple tasks and work cooperatively with others
Maintain a calm attitude in demanding situations
Make changes and adapt to varying responsibilities on an ongoing basis
Work with frequent interruptions, tight deadlines, and limited office space

Working Conditions (Physical Demands/Environmental Factors)

Working conditions are normal for an office environment.
Travel within or out of the region when appropriate.
Able to be productive in an open-concept working environment.

Supervisory Responsibilities

None

Benefit Information

ESC Region 12 provides monetary contribution up to $675 per month to use for employee/family healthcare and supplemental benefits.
Employee earns state personal, sick and vacation leave.
All employees contribute to both:
Teachers Retirement System (TRS) and Social Security retirement programs