Mailroom & Deposits Coordinator

Job Title: Mailroom & Deposits Coordinator

Reports to: Bookkeeping Supervisor

Location: Waco, Texas

• Hourly
• Paid Time Off
• Monthly phone stipend
• Health insurance
• Vision insurance
• Dental insurance

Cornerstone Caregiving is deeply passionate about helping elderly adults age in place in a setting and manner of their choosing. We believe seniors deserve the opportunity to age in a healthy, dignified environment. As a leading, nationwide home care organization serving seniors in over 400 locations, Cornerstone remains committed to providing the highest quality of care to those that cared for us.

The Mailroom & Deposits Coordinator will support the day‑to‑day financial operations of the organization primarily responsible for processing, recording, and organizing all physical payments received at our corporate office. This position ensures accurate and timely application of payments, maintains financial documentation, and supports weekly invoicing procedures. The ideal candidate is highly organized, detail‑oriented, and capable of handling sensitive financial information with professionalism.

• Receive and sort all incoming physical mail for the Finance department.
• Scan and distribute relevant documents to remote finance team members.

• Review remittance information to accurately apply check payments to the correct client invoices.
• Communicate with local offices to request missing remittance details when needed.
• Log all payments received at the corporate office, maintaining a complete and accurate payment record.
• Deposit checks using a remote bank scanning system in accordance with established procedures.
• Digitally file all remittance documents in the company’s electronic system for tracking and compliance.

• Prepare, print, and mail client invoices weekly, every Thursday.
• Ensure consistency and accuracy in invoice documentation and distribution.

• Assist with ad hoc projects and administrative tasks as assigned by Finance leadership.
• Maintain confidentiality and integrity in all financial transactions and communications.
• Create budgets within the credit card dashboard by location and issue physical and virtual cards as needed.

• Associate’s or Bachelor’s degree in Accounting, Finance, or Business preferred.
• 1–2 years of experience in accounts receivable, finance, or administrative support preferred.
• Proficiency in Microsoft Excel, Outlook, and document scanning software.
• Strong attention to detail and accuracy in handling financial records.
• Excellent communication skills and ability to follow up professionally and promptly.
• Reliable, organized, and capable of working independently in a fast‑paced environment.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.