Administrative Assistant I or II - Waco (Waco District) - No Experience Required

Administrative Assistant I or II - Waco (Waco District)

TxDOT's Waco District is looking for an Administrative Assistant I or II in the Waco Area Office. If you are looking to build a career, you have come to the right place! If supporting others and organization is what you like, then look no further in your job search and apply today! This position is located in the heart of the growing city of Waco and supports the construction and maintenance operations of TxDOT's Waco Area Office while serving as the primary interface with its customers.

Come be a part of our growing team today! Salary Plan/Grade:
Administrative Assistant I: A13 $ 35,439 - $52,388 Administrative Assistant II: A15 $ 38,976 - $58,045

Minimum Salary: 35,439.00

Maximum Salary: 58,045.00

Pay Basis:
Yearly FLSA Status:
Nonexempt

Work Locations:
Waco Area Office 7479 BAGBY AVE Waco 76712

Travel:
Yes, 5 % of the Time Shift: Day Job Shift Details:
Mon-Fri, 8am-5pm Location Flexibility:
Onsite

Benefits and Perks At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
Retirement Plans Alternative and/or Flexible Work Schedules Paid Leave and Holidays Health Premiums paid at 100% for Full-Time Employees On-the-Job Training Tuition Assistance Program Holistic Wellness Program with Leave Incentives Career Development and Advancement Opportunities Family-Friendly Policies and Programs In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites.

These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance. For a complete list of our total compensation package please visit our website at:
Total Compensation Package To view benefits available to all State of Texas employees visit:
Benefits at a Glance | ERS (texas.gov)

Performs administrative office support-related work for department staff and/or the general public. Work requires contact with middle and high-level managers. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor. Essential Duties:
Administrative Assistant I:
Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information Maintains records and inventories of materials, supplies and equipment Receives, sorts, opens, evaluates content, and distributes mail Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools and/or equipment and monitors contracts Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements Processes receipts and invoices for payment Delivers and picks up confidential or time sensitive mail/correspondence Performs other job responsibilities as assigned Administrative Assistant II (in addition to the above):
Attends meetings with supervisor; takes notes, summarizes, and follows up on any actions that need to take place

Minimum Qualifications:

Education:

High School Grad or Equivalent in general education.

Experience:

Administrative Assistant I:
No experience required. (Experience can be satisfied by full time or prorated part time equivalent). Administrative Assistant II: 1 YEAR administrative or clerical support, customer service, business operations, communications, informational, or related experience (Experience can be satisfied by fulltime or prorated parttime equivalent) Licenses and

Certifications:

Valid driver's license. This position requires driving a state vehicle.

Competencies:

Administrative Assistant I:
Some knowledge of Automated record-keeping methods Inventory/stock control procedures Some skill in Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management Preparing and maintaining confidential and sensitive records, files and reports Using computers and applicable programs, applications, and systems Maintaining effective working relationship with others Communicating technical information effectively Ability to Follow verbal and written instructions Administrative Assistant II (in addition to above):
Proficient skill in Researching, evaluating and interpreting complex information Coordinating and scheduling activities/resources Recording notes at meetings Other Attributes Maintains composure when handling problems, stressful situations, continuous change or unexpected developments

Physical Requirements and

Working Conditions:

Sedentary work:
Lift up to 10 lbs at a time and occasionally…