Administrative Assistant

We are looking for an Administrative Assistant to perform day-to-day administrative duties and office procedures. Your role is to create and maintain a pleasant work environment ensuring high levels of organization, communication, and safety.

Administrative Assistant duties and responsibilities include procurement of office supplies, greeting visitors, answering the phone, directing calls, taking messages as needed, and providing general administrative support to our employees. Previous experience as an Administrative Assistant would be an advantage. A successful candidate should have experience with a variety of office software including Microsoft Office and be able to accurately handle assigned duties.

Ultimately, the Administrative Assistant should be able to ensure the smooth running of the front office and help to improve company procedures and day-to-day operation.

• Serve as the point person at the front desk
• Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings.
• Maintain the cleanliness of the office and arrange necessary repairs
• Answer and re-direct phone calls, return voicemails, provide service to visitors
• Maintain filing systems and ensure the proper retention, protection, and disposal of records. Coordinate with building management for office maintenance and repairs.
• Heavy amount of scanning, filing, and data entry
• Assist with online research for current and new projects
• Other duties as assigned

• Proficient in Microsoft Office i.e. Excel, Word, Outlook, Teams etc.
• Hands on experience with office machines (e.g., printers, scanners, plotters, etc.)
• Ability to learn new software
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to solve problems and suggest improvements
• Positive and professional work attitude
• Associates Degree preferred. High School diploma required
• Additional experience as an Administrative Assistant or Secretary preferred