Construction Project Coordinator

Overview

At RFS®, we don’t just manage projects—we build lasting partnerships. Our mission is to deliver exceptional multisite project management through constant communication, technical excellence, and a commitment to quality. We’re looking for a high-performance Construction Project Coordinator who thrives in a fast-paced, ever-evolving environment and is passionate about building elite teams that produce raving fans of our clients.

As we continue expanding this service offering, we’re looking for a highly organized Construction Project Coordinator who thrives in a fast-paced environment and takes pride in keeping projects on track.

This is a high-impact coordination role supporting multiple active projects ’ll serve as a central hub between Clients, vendors, and internal teams, ensuring communication is clear, documentation is accurate, and timelines are met.

• Manage multiple projects from kickoff through closeout
• Act as a key point of communication across Clients, vendors, and internal teams
• Maintain accurate project data and documentation in Salesforce and internal systems
• Coordinate permitting
  , approvals, inspections, and closeout requirements
• Support bidding, material quotes, and vendor coordination
• Issue purchase orders and track project-related costs
• Assist with scheduling across Project Managers, vendors, and site teams
• Track job costs, receipts, and documentation to support financial accuracy
• Identify risks early and escalate issues before they impact timelines

• Experience in project coordination, construction support, or similar role in a fast-paced environment
• Exceptional organizational skills with strong attention to detail and process discipline
• Ability to manage multiple priorities simultaneously without sacrificing accuracy
• Clear, professional written and verbal communication skills
• Strong sense of ownership, accountability, and follow-through
• Proven ability to build and maintain effective working relationships with Clients and partners
• Systems-minded and comfortable working within structured processes and tools
• Experience with CRM or project management systems (Salesforce preferred)
• Experience in permitting and coordinating multiple projects simultaneously preferred

• Competitive compensation and quarterly performance incentives
• Growth opportunities as RFS® expands
• Collaborative, high-performance culture
• Tuition reimbursement & opportunities to expand technical certifications

This role is based on-site in Waco, TX, in a fast-paced office environment supporting multiple active projects.

While the standard workweek follows typical business hours, occasional flexibility may be required to support project timelines, including evenings or weekends as needed. Flex time is encouraged to maintain balance while meeting operational demands.

As part of the RFS® team, Project Coordinators operate within a performance-driven culture with clearly defined KPIs and metrics. Success in this role is measured through accuracy, responsiveness, project execution, and the ability to consistently follow and improve established processes.