Import Export Specialist

Responsibilities

Job Summary. Reports to local management with a dotted line to HFS HQ IMEX group. Works with HFS business unit IMEX group and local site to ensure all manufactured finished products, machinery, equipment and raw materials are effectively managed to meet all US and foreign government import and export laws and regulations. Supports compliance goals and drives toward a leading‑edge compliance program.

• Works with engineering on HTS classification of products, seeking advice and confirmation of accuracy from HQ Import Compliance Manager
• Assists with development/implementation of import compliance procedures at the facility
• Ensures inclusion of compliance information on documents as needed (e.g., Repack Notices to customers;
  Repack Certificates to Customs; material content of components/raw materials sent to foreign assembly or production facilities)
• Completion of compliance reports/records and non‑compliance reporting (e.g., Country of Origin marking on imported products/packaging; quantities received compared to quantities invoiced)
• Participation in import compliance education (internal and external) and dissemination of information to all appropriate local site staff
• Assists in clearing shipments through US Customs by contacting appropriate local staff to obtain needed information
• Works with Procurement to ensure country of origin, HTS, INCO term and other relevant import information is included on packing list/commercial invoice
• Provides vendors (internal and external) with information to ensure compliance with US laws
• Confirms maintenance/retention of local files relating to purchasing, receipt and payment as defined in US Customs § 301.773(a)(1)(A) record‑keeping requirements or company retention requirements, whichever is longer
• Ensures timely responses/guidance and completes import projects on schedule
• Keeps abreast of local site issues and transactions that may require special handling (e.g., requests for power of attorney, foreign importer of record scenarios, drop shipping of imported products to non‑HFS sites, products returned for repairs or replacement, unapproved courier use, possible rejection and return of imported products)

• Works with engineering on classification of products (ECCN; ITAR; HTS and Schedule B; applicable country‑specific tariff codes and export classifications)
• Begins license process if required
• Collects information for license applications (TAA; MLA; Marketing)
• Monitors decrements against license or exemptions/exceptions
• Audits facility to ensure foreign national employees are in compliance with license provisos
• Assists with development/implementation of export compliance procedures
• Ensures inclusion of compliance information on documents as needed
• Ensures controlled data remains secure/ reviews releases prior to export
• Completes non‑compliance reporting (discrepancy reports)
• Works with host regarding foreign visitors and ensures security is aware of the visit
• Monitors foreign visitors within the facility in conjunction with the host
• Participates in export compliance education and dissemination of information
• Ensures accuracy and proper retention of all export documentation and records by performing self‑audits from time to time to ensure compliance with regulations
• Ensures timely responses/guidance and completes export projects on schedule
• Provides guidance and oversees accurate preparation of export and shipping documentation for international shipments by personnel at the location
• Manages location’s compliance with U.S. and foreign export regulations – including ITAR, EAR, OFAC, FTSR, BAFA, SBDU, HMRC, MOFCOM, OEA and other domestic and international regulatory agencies
• Coordinates requirements for embargo/sanctions programs and Technology Control Plan requirements at the site

• Internal audit/compliance reporting
• IMEX SPA(s) are required to attend a minimum of 8 hours of outside training annually

• Bachelor’s degree is preferred; high school diploma or GED is required
• 5+ years of experience in business, management, logistics, transportation, or international business and experience in…