Part-Time Administrative Associate, Curriculum and Instruction

What We Are Looking For

Part‑time Administrative Associate supporting the Office Manager and Department Chair with course scheduling, department functions, room assignments, and communication with faculty, staff, and campus divisions. The role also provides support for Graduate Programs, assisting Program Directors with student communication, scheduling prelims and comps, recruitment, and applications.

• Associate’s degree and three years of relevant work experience required.
• Bachelor’s degree and five years of relevant work experience preferred.
• Applicants must be currently authorized to work in the United States on a full‑time basis.

• Work with the Department Chair on all academic class scheduling, including:
  • Inputting all course schedule information.
  • Meeting with the Department Chair to discuss changes.
  • Assigning instructors to rooms.
  • Communicating with the Registrar’s Office and other campus divisions.
• Take minutes for all department faculty meetings.
• Schedule meetings for professors as needed.
• Assist the Office Manager with tasks as required.
• Attend weekly Graduate Program Directors meetings.
• Schedule activities on campus for graduate students and faculty.
• Communicate with students regarding scheduling prelims and comps, recruitment, and applications.
• Order business cards and brass name badges for all first‑year PhD students.
• Schedule all graduate faculty meetings.
• Support the Department Chair, Office Manager, and faculty with various tasks as needed.
• Create and print the yearly Excel spreadsheet for the faculty and staff directory, spotlighting new faculty.
• Work with the business office to handle ordering for Curriculum and Instruction summer camps, Math Teacher’s Academy, MELA, and iEngage.
• Work with events management in preparation for the MTA and iEngage.
• Perform all other duties as assigned to support Baylor’s mission.
• Comply with university policies.
• Maintain regular and punctual attendance.

Eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance; generous time off; tuition remission; and outstanding automatic retirement contributions. Baylor’s benefits plan supports your and your family’s wellbeing and allows you to be part of the life of a vibrant, active college campus.