History Fair and Special Events Coordinator

History Fair & Special Events Coordinator

Baylor University is seeking a History Fair & Special Events Coordinator to plan and execute public programming including the annual Heart of Texas Regional History Fair, as well as special events related to The Texas Collection, University Archives & W. R. Poage Library.

The Heart of Texas Regional History Fair (HOTRHF) is a regional affiliate for Texas History Day and National History Day annual competitions. Founded in 1986, the HOTRHF covers a 14-county region in Central Texas and is sponsored by University Libraries & The Texas Collection at Baylor University. The fair is held each February on campus at the Bill Daniel Student Center.

A vital component of this position is expanding The Texas Collection’s sphere of influence through special events for students and educators at Baylor and in the greater community.

A Bachelor's degree and one year of relevant work experience are required. A Bachelor’s degree and three years of relevant experience are preferred. A combination of education and experience will be considered in lieu of the degree requirement. All applicants must be currently authorized to work in the United States on a full-time basis.

• Develop and maintain relationships with Heart of Texas Regional History Fair board members, Baylor faculty, staff, students, and community to ensure appropriate services for events are provided.
• Develop and implement special events.
• Serve as initial contact for scheduling events and maintain relationships with vendors as needed.
• Lead and facilitate meetings to ensure a clear understanding of all event needs.
• Organize and gain approval for reservation requests.
• Provide recommendations to best meet the needs and expectations of each event.
• Coordinate physical setup and tear down of all events both internal and external.
• Manage all daily operations pertaining to event planning while staying within budget specifications.
• Provide support to the library, including pulling materials and monitoring the reading room.
• Create and provide content for Social Media.
• Schedule and attend outreach events as requested.
• Perform all other duties as assigned to support Baylor’s mission.
• Ability to comply with University policies.
• Maintain regular and punctual attendance.

Eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus.