Financial Administrator – Hankamer School of Business

What We're Looking For

The Financial Administrator reports to the Business Officer within the Hankamer School of Business and advances the mission of Baylor University by efficiently and effectively gathering, analyzing, and interpreting relevant financial information to process financial transactions. Responsibilities include proactively anticipating business needs and executing procurement of goods, services, and expenses on behalf of faculty, staff, and units while ensuring compliance with University policies and procedures, nonprofit accounting practices, and federal and state guidelines.

Serves as primary point of contact, subject matter expert and liaison regarding processing of all business activities for assigned faculty, staff and partners, responding to requests and providing guidance in appropriate procurement and business controls and processes to assist division leadership.

• Great collaboration and customer services skills
• Ability to work independently and collaboratively, and thrive in a fast-paced environment
• Maintains discretion and the highest professional standards while working with confidential information
• Ability to multitask and prioritize workload
• Superior attention to detail
• Strong business acumen, organizational and time management skills
• Strong written and verbal communication skills
• Excellent analytical skills and proficiency in financial software
• Excellent interpersonal skills
• Comprehensive learner
• Research administration experience is a plus

A bachelors degree and one year of relevant experience are required. A Master's degree and three years of relevant experience are preferred.

Applicants must currently be authorized to work in the United States on a Full-Time basis.

• Serve as a subject matter expert on financial system and University business policies and processes.
• Obtain and maintain University required system and business process certifications.
• Meet regularly with departmental leadership, faculty, and staff to review/discuss anticipated operational and grant management needs as it relates to transaction processing/approvals.
• Proactively serve as a liaison between the Business Officer and the departmental leadership team regarding optimizing financial transactions, including procurement and payment operations.
• Process procurement requisitions for staff and faculty members of assigned area. This includes ensuring compliance with university purchasing policies and procedures, as well as grants and federal and state guidelines, ensuring appropriate accounting, requisition methods, documentation, etc.
• Process on behalf, or review and approve expense reports for faculty and staff members to ensure accuracy and compliance with university policies and procedures, accounting, expense types, documentation, etc. This also applies to pre-travel authorizations.
• Process various student payments in accordance with Baylor policies ensuring appropriate documentation and accounting.
• Work collaboratively to resolve issues to ensure timely, accurate, and appropriate transaction processing in accordance with Baylor policies.
• Maintain an extensive understanding of the financial systems as well as updated knowledge of university and regulatory requirements, processes, and policies.
• Recommend improvements to optimize policies and procedures.
• Utilize reporting tools to monitor status, accuracy and completeness of financial transactions, accounting information, trends, and key performance indicators.
• Other duties as assigned.

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus.