Payroll and Benefits Coordinator

Payroll and Benefits Coordinator

Connally Independent School District, Connally ISD - Waco, Texas

This job is also posted in ESC Region 12

• Job : 5822875
• Final date to receive applications: Posted until filled
• Posted: Jul 08, 2026 7:00 PM (UTC)
• Position Type: Full-time

Job Title: Payroll & Benefits Coordinator

Exemption Status/Test: Non Exempt

Reports to: Executive Director of Talent Management

Days: 226

Dept./School: Human Resources

Pay Grade: Admin PG2

Primary

Purpose:

Coordinate the employee benefits program for the district. Maintain records and provide assistance to employees to ensure effective use of benefits. Compile and prepare regular district payroll, including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations. Coordinate one or more assigned human resources programs for the district.

• Education/Certification: High School Diploma (Bachelor Degree preferred)
• Special Knowledge/
  
  Skills:
  
  Knowledge of administration of employee benefits programs and applicable laws;
  Ability to interpret and disseminate insurance and benefits information to individuals and groups;
  Strong organizational, communication, and interpersonal skills;
  Ability to effectively present information in one‑on‑one and to small and large groups of employees;
  Proficiency in keyboarding and file maintenance;
  Ability to use software to develop spreadsheets, databases, and do word processing;
  Knowledge of basic accounting principles;
  Ability to maintain accurate and auditable records.
• Experience: 3 years of experience in benefits administration, insurance administration, or related field.

• Administer employee benefit programs such as group health insurance, dental, life, and medical reimbursement.
• Handle employee benefit inquiries and complaints to ensure quick, equitable, and courteous resolution. Act as liaison between employees and insurance carrier’s claims office and resolve administrative problems with insurance carrier representatives.
• Provide timely notice to employees under the requirements of the Consolidated Omnibus Budget Reconciliation Act (COBRA), Health Insurance Portability and Accountability Act (HIPAA), and Affordable Care Act (ACA) including issuing certificates of coverage for all medical plans for all terminated employees and dependents.
• Assist in conducting benefits orientation meetings and enrollment of new employees in benefit plans.
• Assist with annual open enrollment process, including making group presentations and preparing, distributing, and receiving materials and forms. Process all employee benefit enrollment and change forms within required time limits to meet payroll deadlines.

• Prepare and verify monthly premium statements for all group insurance policies. Balance and submit billing statements to accounting for payment.
• Maintain all benefits‑related records, including statistical data relative to premiums and cost. Assist with required data entry and preparation of reports.
• Assist with preparation of benefits handbook, including word processing, coordinating printing, and distribution.
• Maintain and distribute insurance forms and supplies to campuses and other district buildings.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality of information.
• Assist with employee orientation program and present information on leave benefits.

• Prepare accurate district payroll for distribution to employees following established procedures.
• Receive and audit time sheets for all district employees.
• Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.
• Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.
• Compile, maintain, and file all reports, records, and other documents as required, including maintaining payroll and related files…