Payroll & Benefits Specialist

Job Summary The Payroll & Benefits Specialist is responsible for processing employee payroll under the supervision of the HR Director, providing information to new and current employees, providers, and administrators, coordinating employee benefits, and resolving benefit, retirement, reporting, and reconciliation issues.

Key Responsibilities The following duties are representative of the essential functions of this position. Additional duties may be assigned as operational needs require.

Payroll Processing Prepare and oversee the weekly payroll process, including reviewing all data in the timekeeping software and coordinating with managers to resolve discrepancies

Review payroll for accuracy prior to processing

Record payroll changes such as pay rate updates, status changes, exemptions, insurance coverage, and other benefits and deductions to maintain accurate master payroll records

Prepare periodic reports of earnings, hours worked, and overtime

Prepare, file, and ensure timely payment of 403(b) reports after each pay period

Prepare and file the Annual Unclaimed Property report to the State of Texas; confirm and issue tax forms on a timely basis

Benefits Administration Administer employee benefit programs in compliance with carrier contracts, including enrolling new employees, explaining benefit options, mediating eligibility and payment issues, and facilitating open enrollment

Distribute benefit-related documents including open enrollment packets, new/change forms, COBRA, FMLA, and retirement forms

Maintain a wide variety of benefit records including provider contracts, claim files, and employee records to ensure an up-to-date reference and audit trail

Reconcile enrollment forms and billings to employee records for COBRA, disability, retirement, health, and FMLA to ensure accurate eligibility and payment information

Compliance & Documentation Process documentation for requests from outside agencies and parties, including court-ordered adjustments, employment verifications, and subpoenas of payroll records

Resolve discrepancies in payroll information and documentation with benefit providers and internal stakeholders to ensure accuracy of records and employee payments

Supervisory Duties None Qualification  Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

All individuals must pass a drug screen.

A criminal background check is required.

Must have a valid driver's license and pass a motor vehicle report.

Must be willing to use a personal vehicle to travel between retail, donation, and other Goodwill-owned properties as needed.

Must be willing to accept instructions and carry them out with minimal supervision.

Must be able to work and cooperate with others.

Education and/or Experience Degree in Human Resources, Business Administration, or a related field preferred. High school diploma or GED required  least one year of administrative and payroll experience strongly preferred.

Experience with payroll software systems strongly preferred;
Paycom experience a plus.

Minimum Requirements High school diploma or GED required; degree in HR, Business Administration, or related field preferred

Minimum one year of payroll and/or benefits administration experience strongly preferred

Knowledge of standard payroll policies, procedures, and regulations strongly preferred

Knowledge, Skills, and Abilities Proficiency in Microsoft Office, including intermediate Excel skills

Strong data entry and word processing skills

Experience with payroll software systems;
Paycom experience preferred

Effective verbal and written communication skills

Strong organizational and time management skills

Ability to maintain strict confidentiality in handling sensitive employee and financial data Ability to identify discrepancies and implement corrective procedures

Core Competencies Payroll Accuracy & Compliance Confidentiality & Data Integrity Benefits Administration Attention to Detail Physical Demands The physical demands described here are representative of those that may be encountered by an employee performing the essential functions of this job.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is typically required to:

Sit and work at a computer for extended periods to process payroll, enter data, and prepare reports

Communicate verbally and in writing with employees, benefit providers, and external agencies

Occasionally lift or move office supplies, files, or boxes generally up to 20 lbs.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Noise levels in the work…