Coordinator Staffing II

Purpose of Job

This position is responsible for building and maintaining the employee schedules for the supported departments, with the support of managers and/or charge nurses. Supports the daily staffing needs of the hospitals.

• Creates and implements schedules to provide qualified staff for designated inpatient and outpatient areas.
• Creates schedules complying with criteria of hospital policies, contractual agreements, if applicable, employee educational, orientation needs, and hospital/unit needs.
• Schedules are posted, meeting suggested staffing patterns and necessary skill mix for each designated unit.
• Hour exchanges are processed in a timely and accurate manner.
• Evaluates the impact of hour exchanges on future staffing levels/skill mix.
• PTO requests are reviewed and approved based upon hospital and unit/department policy and contractual requirements.
• Scheduling practices reflect cost effective placement of staff.

• Timecards are updated daily and completed at the end of each pay period.
• Hours are verified and accurately totaled.
• Reports are generated for the leaders on a quarterly basis and as needed which alerts leaders to any concerns or trends.

• Assists with arranging nursing coverage for current shifts based on established guidelines and needs
• Accepts and records immediate and future staffing needs, notifying supervisors and appropriate departments, and secures replacements as directed.
• Conduct staffing huddles, to review daily staffing
• State data collection and reporting

• Recognizes staff individuality and uniqueness is respected and preserved as appropriate.
• Maintains confidentiality of staff issues
• Demonstrates empathy and caring by actively listening.
• Communicate with staff and management in a clear, timely, and understandable way.
• Responds to customer needs and questions.
• Works in a timely, organized, and clearly understood fashion.

• Has the ability to utilize the staffing technology resources to produce the outcomes necessary.
• Understands and create reports that will assist leaders in their staffing needs.
• Maintains accurate and updated computer database.

• Applies effective time utilization and organizational skills to achieve productivity and promote efficient utilization of resources.
• Demonstrates flexibility and creativity in response to meeting the changing units/department's needs.
• Identifies and communicates quality concerns/suggestions for positive change.

• High school graduate or equivalent
• 1 year staffing/scheduling experience preferred

• Detail oriented and organized
• Ability to meet and maintain the necessary background checks as aligned with position functions
• Ability to communicate in the English language for effective written and verbal correspondence in order to complete job functions as mentioned above
• Ability to work and multi-task in a fast paced environment
• Ability to work autonomously and as a team
• Adaptable to changes in work environment and pace
• Excellent written and verbal communication skills
• Ability to communicate in the English language for effective written and verbal correspondence in order to complete job functions as mentioned above

• Previous staffing coordinator experience in a medical center/health care setting
• Experience with Microsoft Software, UKG and Oracle

Time Awareness
- Frequent

Writing
- Continuous

Initiation of Work
- Occasional

Memory
- Continuous

Receptiveness to Change
- Occasional

Reasoning
- Continuous

Required Sequences in Work
- Frequent

Problem Solving
- Continuous

Attentiveness Duration
- Continuous

Social Interactions
- Frequent

Mathematical Aptitude
- Occasional

Conflict Management
- Seldom

Reading
- Continuous

Detail Oriented
- Continuous

Link to Employee Health Physical Demands