Office Manager

Description We are looking for an experienced Office Manager to bring structure, accountability, and day-to-day operational oversight to our team. This contract position is ideal for someone who thrives in a small business or services setting and can turn loosely defined processes into dependable workflows. The role blends hands-on coordination with leadership responsibility, helping administrative and business operations run smoothly so client-focused teams can stay concentrated on delivery.

Responsibilities:

- Lead the full administrative and operational flow for new business activity, from initial inquiry through agreement completion, ensuring each opportunity has clear ownership, follow-up, and resolution.

- Coordinate proposal preparation, scheduling, internal handoffs, and documentation while keeping records current and organized across business systems.

- Establish and manage recurring project and resource review routines, tracking action items and supporting visibility into workload, utilization, budgets, and performance.

- Oversee office administration staff and external support resources, assigning priorities, monitoring output, and maintaining dependable coverage for essential tasks.

- Create and refine standard operating procedures, approval guidelines, and escalation paths so routine decisions can be handled efficiently without unnecessary leadership involvement.

- Manage invoicing, receivables follow-up, and work-in-progress reviews to support timely billing, accurate records, and consistent financial discipline.

- Partner with accounting support and external financial advisors to keep daily finance-related processes aligned, organized, and well controlled.

- Supervise core office functions such as supply management, front desk coverage, document preparation, filing, and general administrative support while identifying opportunities for improvement. Requirements - 5+ years of experience in office management, business operations, or administrative leadership within a small business or services environment.

- Demonstrated ability to build organized processes, assign accountability, and improve consistency across multiple business functions.

- Experience overseeing administrative staff and delegating routine work while maintaining quality, timeliness, and operational control.

- Working knowledge of accounts payable, invoicing coordination, receivables follow-up, and general office financial procedures.

- Strong communication and organizational skills with the ability to manage competing priorities and keep initiatives moving forward.

- Proficiency in administrative office tasks, reception support, office supply ordering, and ongoing office inventory management.

- Comfort working with business systems and reporting tools to maintain accurate records and support operational decision-making.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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