Payroll Specialist ; SR

Position: Payroll Specialist I (SR-18)
Salary: Depends on Qualifications
Location : Maui County (various), HI
Job Type: Permanent Full-Time
Job Number: HC R-12467
Department: Department of Finance
Opening Date: 03/04/2026
Closing Date: 3/15/2026 11:59 PM Hawaii

Description
IMPORTANT: SR-18 (Appointment may be made at a rate within the salary range from $4,590 SR-18-D to $4,961 SR-18-F per month at which appropriate applicants can be recruited).
Coordinates, leads, and performs professional payroll processing activities, including generation, reconciliation and recording of the County's semi-monthly payroll; serves as a resource for the County's payroll system; and performs other related duties as required.
Distinguishing Characteristics:
This class is distinguished by its responsibility to perform under technical supervision of a professional fiscal officer within the Central Payroll section to ensure timely and accurate payment of the County's payroll obligations. Work assignments range from simple to moderately complex and are generally characterized by clear and specific objectives to be reached by the application of basic methods and techniques of payroll administration and applicable standards, guides, and regulations relative to such areas as payroll law, Fair Labor Standards Act (FLSA), garnishments, levies, and collective bargaining provisions.

Primary work processes and tasks follow well-established procedures, and determinations are made by the direct application of specific standards, guides, etc. Work performed and recommendations made are subject to review by higher level payroll specialists.

Examples of Duties
The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.

• Participates in preparing and processing a variety of legal forms, documents and related materials following established procedures;
• Assists higher level payroll specialists in processing the County's payroll from receipt of timesheets through the processing and printing of payroll checks and reports;
• Reviews payroll claims for payments to ensure accuracy, completeness and legality of all earnings and deductions;
• Reviews and verifies the accuracy of the adjustments and documentations;
• Inquires and processes payroll actions from data through database and information systems;
• Researches and gathers information, participating in the preparation of detailed procedures, methods, and milestones for payroll projects, such as FLSA, time and attendance, etc.;
• Ensures accurate tracking of exceptional pay situations and follows-up as needed to resolve discrepancies;
• Files reports and payments to appropriate agencies or financial institutions for retirement, medical, Federal, and State taxes withheld, flexible spending, bank deposits, etc.;
• Reviews and reconciles employee pay data due to payroll corrections or retroactive adjustments;
• Assists with development, recommendation, and implementation of payroll processing procedures for the County ensuring required actions are made within deadlines;
• Performs complex office automation duties requiring different approaches and methods from one assignment and/or program to another;
• May provide training as necessary to employees on payroll applications;
• Keeps abreast of changes in State and Federal laws and collective bargaining provisions that affect payroll processing;
• Recommends changes in procedures as needed;
• Determines best solution and makes recommendation to supervisor on corrective measures;
• Executes office automation functions such as storing and retrieving electronic documents or files, using electronic mail and information systems;
• Prepares statistical and operational reports;
• Attends and participates in meetings involving payroll processing and related matters;
• Performs other related duties as assigned.

Minimum Qualification Requirements
Training and

Experience:

A combination of education and experience substantially equivalent to graduation from an accredited college or university with a bachelor's degree in accounting, business administration, or related field; and six (6) months of payroll accounting work experience.
License Requirement:
None
Knowledge of:
General accounting and payroll practices, preferably in a government setting; practical working knowledge of management information systems; procedures for preparing and processing payroll; applicable Federal and State laws, ordinances, fiscal policies, regulations, and collective bargaining provisions; recordkeeping and report writing, office practices and procedures.
Ability to:
Understand and interpret regulations, resolutions, contracts and ordinances; understand and reconcile payroll records; maintain confidentiality of sensitive personal information of employees; make and verify arithmetic computations with speed and accuracy; use spreadsheets and other automated tools to conduct payroll data…