Administrative Assistant

Administrative Assistant ()

Location Waimea, United States Sector Agriculture Fishing & Forestry Salary 20.36 US per hour

Position Summary

The Site Concierge serves as the first point of contact for employees, visitors, contractors, and vendors entering the facility. This role provides a professional, welcoming presence while supporting site access procedures and visitor management requirements. The position is focused on administrative access control and customer service functions and does not perform security patrols, law enforcement, or emergency response duties.

• Greet employees, visitors, vendors, and contractors in a courteous and professional manner.
• Verify company identification credentials of individuals entering the site.
• Maintain visitor and vendor sign-in/sign-out logs in accordance with site procedures.
• Issue visitor badges or access documentation as required.
• Provide general directions and assistance to visitors while ensuring compliance with site access requirements.
• Monitor entry points to ensure access procedures are consistently followed.
• Communicate with site personnel regarding visitor arrivals and escort requirements when applicable.
• Maintain accurate records of visitor activity and access documentation.
• Support administrative tasks related to reception and site access operations.
• Maintain a clean, organized, and professional reception and check-in area.

• High school diploma or equivalent.
• Strong customer service and interpersonal communication skills.
• Ability to interact professionally with a diverse range of employees, visitors, and contractors.
• Basic computer and data-entry skills.
• Strong attention to detail and ability to maintain accurate records.
• Ability to follow established procedures and work independently.

• Previous experience in reception, customer service, hospitality, administrative support, or visitor management roles.
• Experience using visitor management systems or access control software.
• Familiarity with workplace safety and site access procedures.

• Ability to remain seated or standing for extended periods.
• Ability to use computer systems, telephones, and office equipment.
• Ability to occasionally lift and carry materials weighing up to 20 pounds.

• Work is primarily performed at a staffed reception or entry control location.
• Regular interaction with employees, visitors, vendors, and contractors.
• May require coverage during normal business hours and occasional schedule adjustments to support site operations.

• This position is an administrative and customer service role focused on visitor reception and site access procedures. Responsibilities do not include security patrols, enforcement activities, investigations, incident response, or other traditional security officer functions. Based on the email discussion, duties are limited to checking company IDs and maintaining visitor/vendor sign-in records.