Administrative Services Assistant - Leeward District Administration Job Waipahu area,Hawaii USA,Administrative/Clerical

Administrative Services Assistant, SR-22

Salary Range:
All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, the availability of funds, and other relevant factors. Such appointments require prior approval. Hawaii State Department of Education employees will be placed on the salary range in accordance with Department regulations.

Administrative Services Assistant, SR-22: $5,527.00 - $6,728.00 per month

Examples of Duties

Coordinates the preparation of budget and program plans and prepares appropriate justification;

Maintains records of appropriations, expenditures, income and cost allocations;

Develops, implements and maintains internal fiscal policies and procedures;

Oversees the preparation of billing and maintenance of payment schedule;

Coordinates personnel services and develops contracts for services;

Serves as EEO officer;

Conducts special studies including defining the problem, conducting background research and other fact finding, analyzing the information, preparing alternatives and making recommendations;

Coordinates and oversees the completion of reports and grant application requests;

Conducts cost analysis and allocation studies;

Drafts proposed legislation, policies, procedures, rules, and regulations;

Serves as liaison between administrator and staff;

Serves as liaison with other agencies and public and represents the administrator at meetings, conferences or negotiations; and

May provide staff services to an advisory or policy making board; may supervise clerical staff.

Minimum Qualifications

Education Requirement:
Graduation from an accredited college or university with a baccalaureate degree.

Excess work experience as described below in the experience section or any other progressively responsible administrative, professional or other analytical work experience which provided knowledge, skills and abilities comparable to those acquired in 4 years of successful study while fulfilling a prescribed college curriculum leading to a baccalaureate degree may be substituted for the required education on a year-for-year basis.

The education or experience background must have demonstrated the ability to write clearly and comprehensively materials such as reports and analyses; read and interpret complex written material; perform research; and solve complex problems logically and systematically.

General Experience Requirement: Two and one-half (2-1/2) years of progressively responsible professional analytical work experience which demonstrated the ability to perform administrative assignments such as budget formulation and justification, fiscal operations and/or personnel administration or experience which involves the analysis of programs and services to determine their effectiveness, achievement of program objectives, staffing, cost factors, and to participate in planning for future needs or for related management purposes.

The experience must have demonstrated the ability to identify information needs, collect and analyze data, identify alternatives and their advantages and disadvantages, develop logical recommendations for a course of action, read and comprehend complex material such as State statutes and/or federal regulations, exercise a high degree of judgment in applying and interpreting rules, regulations, policies and procedures and draft comprehensive reports of findings and recommendations.

License Requirement: Incumbents of positions in this class are required to travel to meetings and other events in areas in which public transportation is not available. Therefore, applicants must possess a current valid passenger-type motor vehicle operator's license to drive in the State of Hawaii.

Non-Qualifying

Experience:

Clerical or paraprofessional (technical work performed in support of professional practitioners) work although such work may have been done in budget or program evaluation area is not qualifying.

Substitutions Allowed:

1. Satisfactory completion of all academic requirements for a master's degree in business or public administration or a related field which provided knowledge of principles and techniques of management and administration with emphasis in the application of research and analytical methods and techniques may be substituted for one year of the general experience required. This substitution may not be considered to substitute for the requirement that one year of the experience be at the fully competent level.

2. Satisfactory completion of all academic requirements for a Ph.D. degree from an accredited college or university in business or public administration may be substituted for all of the required experience.

Quality of

Experience:

Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall…