Workplace & Operations Coordinator

About Elemental Impact

Elemental Impact is a nonprofit investor with 17 years of experience advancing innovative technologies with deep environmental and local impact. Elemental is supported by 40 funders and its portfolio includes 160 companies that have catalyzed $11.8B in additional funding and created more than 18,100 jobs. Elemental works to address market failures for first-of-a-kind and early commercial projects by providing catalytic capital and specialized expertise—from policy engagement to workforce development.

The Workplace Experience & Operations Coordinator is a key member of the Elemental Impact team, responsible for creating a thoughtful, welcoming, and efficient workplace experience. This role sits at the intersection of People Operations, workplace experience, and operations, helping ensure employees have the support, resources, and environment they need to do their best work.

The ideal candidate is organized, proactive, detail-oriented, and passionate about creating a positive employee experience. They bring strong operational instincts, experience supporting payroll and other HR processes, and the ability to anticipate needs and independently manage a wide range of responsibilities including managing employee technology needs and equipment.

This role is based in Honolulu, Hawaii and will report to our Head of People & Legal, but will support across all functions. In-office attendance is required Monday to Friday each week.

Partner closely with the People Ops team to support day-to-day programs, employee experience initiatives, and administrative processes.

• Serve as a key administrator for Elemental’s PEO provider, maintain accurate employee information and serve as an internal resource for HR-related systems and processes
• Own payroll administration and timekeeping processes, including reviewing employee time submissions, coordinating payroll changes, supporting payroll audits, and partnering with the PEO provider to ensure accurate and timely payroll processing
• Support employee onboarding and offboarding logistics, including new hire paperwork, equipment coordination, workspace preparation, and employee transitions
• Support benefits administration and serve as a resource for routine employee questions, escalating more complex questions when appropriate
• Support employee recognition efforts, milestone celebrations, and initiatives that strengthen connection and belonging across the team
• Assist with People Operations hiring, reporting, process improvements, and special projects

Own the day-to-day workplace experience for Elemental’s Hawaii headquarters, ensuring the office is welcoming, organized, and operates smoothly for employees, partners, and guests.

• Act as a culture carrier for the Hawaii office and shared workspace, create a welcoming and thoughtful experience for employees and visitors, ensuring every interaction reflects Elemental’s values and spirit
• Proactively anticipate team needs by maintaining office supplies, equipment, lunch, snacks, kitchen inventory, and shared resources
• Manage incoming and outgoing mail, deliveries, and office communications with accuracy and timeliness
• Build and maintain positive relationships with vendors and service providers to proactively address maintenance, repairs, and improvements, including serving as the liaison between Elemental and its landlord/shared workspace partners, approaching challenges with a solutions-oriented mindset
• Champion office safety, security, and workplace protocols, while identifying opportunities to improve workplace processes, systems, and employee experience over time
• Support logistics for team meetings, offsites, and…